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[* A portion of this meeting is without audio *]

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[A. CALL TO ORDER]

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>> GOOD AFTERNOON EVERYONE. ASSOCIATE SUPERINTENDENT, STUDENT SERVICES, AND THIS IS MY LETTER TO RECOGNIZE OUR DIRECTOR OF ALTERNATIVE EDUCATION STEPHANIE RODRIGUEZ, AS WELL AS OUR DIRECTOR OF CHARTER SCHOOL SUPPORT AND OVERSIGHT WITH THE ENTIRE EVERYONE, ASSISTANT SUPERINTENDENT.

>> AND WITH INTRODUCTIONS, THE WAY I WILL CALL FOR APPROVAL OF

THE AGENDA. >> MOVE TO APPROVE.

SECOND. >> MOVED BY DR. FLORES, ALL IN FAVOR. OPPOSED? HEARING NONE. MOTION PASSES 4-0.

PUBLIC COMMENTS. I DON'T SEE ANY PUBLIC COMMENTS.

[C. CLOSED SESSION]

SO WE ARE GOING TO ADJOURN AT 6:032 CLOSED SESSION AND WE WILL OPEN IT BACK

[D. RECONVENE TO OPEN SESSION]

>> WE WILL REOPEN THE MEETING, OPEN SESSION AT 6:41 P.M., AND I'LL BE PUTTING OUT THAT THE INNER DISTRICT TRANSFER APPEAL 20 6-15 WAS DENIED FOR ZERO. MOVING ON TO E HEARINGS.

[E. HEARINGS]

I BELIEVE WE OPEN THE HEARING. YES.

>> GOOD EVENING, PRESIDENT, BOARD OF TRUSTEES AND CABINET.

IT IS MY PLEASURE TO WELCOME THE COMMITTEE CHARTER SCHOOL TEAM, MISS THIS EVENING THE ENTIRE TEAM.

WE'VE GOT A LOT OF PEOPLE HERE TONIGHT TO PICK UP AND WE'RE EXCITED TO SEE THEIR PRESENTATION SINCE THEY WERE JUST HERE IN APRIL DOING THEIR ANNUAL PRO PROGRAMMATIC AUDIT AT WHICH TIME THEY SHARED THEIR DATA AND THEIR DASHBOARD DATA THE FOCUS OF THIS PRESENTATION IS REALLY GOING TO BE MORE ABOUT THEIR SUCCESS AND ACCOMPLISHMENTS OVER THEIR CURRENT CHARTER TERM. AND THEY'LL ALSO HIGHLIGHT SOME CHANGES IN THEIR RENEWAL PETITION AND SOME CHANGES THAT THEY'RE GOING TO PROPOSE. SO WE WILL START THEIR PRESENTATION IN JUST A MINUTE, BUT AN UPDATE ON WHAT WE'VE BEEN DOING. STAFF HAS BEEN DOING BACK AT THE OFFICE, AS I MENTIONED IN THE LAST MEETING WE ASSEMBLED A REVIEW TEAM THAT'S COMPOSED OF SEVERAL DEPARTMENTS WITH -- WHO HAVE BEEN REVIEWING THE CHARTER PETITION, AND I'M HAPPY TO SAY WE ARE JUST ABOUT CONCLUDING THAT REVIEW.

AND WE ARE DRAFTING OUR STAFF REPORT, WHICH WE WILL BE SHARING WITH YOU, BY OCTOBER 9TH, OCTOBER 9TH IS OUR STATUTORY DEADLINE THAT WE NEED TO POST IT PUBLICLY ON OUR WEBSITE.

SO WE WILL BE DISTRIBUTING IT TO YOUR BOARD RIGHT AROUND THAT TIME AS WELL, SO THAT YOU'LL SEE THE CHECKLIST THAT WE'VE GONE THROUGH, AS WELL AS THE REST OF THE STAFF REPORT WITH RECOMMENDATIONS. SO TONIGHT, THERE WON'T BE ANY ACTION. WE'RE JUST GOING TO LISTEN TO THEIR PRESENTATION. WE'RE GOING TO START WITH OUR EXECUTIVE DIRECTOR, DR. KRISTIN WALKER, TO BE FOLLOWED BY THE FISCAL OVERSIGHT BY WOODIE CARLSON FROM DSA AND THERE WILL BE TIME AT THE END FOR QUESTIONS, AND I'D ALSO LIKE TO RECOGNIZE RENEE WHO IS THEIR ASSISTANT DIRECTOR AT.

SHE'S WITH US TONIGHT AS WELL AS SOME OF THEIR BOARD MEMBERS.

WE HAVE EMILY NELSON NADIA FOSTER AND JENNIFER VOGEL WHO ARE BOARD MEMBERS AS WELL AS MANY REPRESENTATIVES FROM THEIR PARENT ADVISORY COUNCIL, AS WELL AS THEIR PARENT ORGANIZATION,

[00:05:02]

SO WE HAVE QUITE A FEW PEOPLE HERE, AND I WANT TO WELL, THEM ALL. SO I WILL TURN OVER TO KRISTIN NOW.

>> ALL RIGHT. GOOD EVENING, TRUSTEES.

AND THANK YOU TO MARLO FOR THAT WELL, AND WE ARE EXCITED TO BE HERE TONIGHT. TO SHARE WITH YOU, WHO WE ARE AND WHAT WE DO. SO WE ARE GOING TO BE GIVING YOU A VERY BRIEF OVERVIEW OF THIS VERY LARGE PETITION THAT HAS BEEN A FULL YEAR WORK IN PROGRESS.

SOME OF THE PREREQ THAT WE'VE DONE TO MAKE THIS DOCUMENT AND THIS PRESENTATION TONIGHT HAPPEN HAS BEEN COLLABORATION WITH THE MAIDS STAFF. THIS DOCUMENT HAS GONE THROUGH OUR MAIDS COMMITTEES, OUR CURRICULUM COMMITTEE AND OTHER COMMITTEES HAVE BEEN ABLE TO TAKE A LOOK AT IT AND GIVE FEEDBACK. IT'S ALSO GONE THROUGH OUR TECH, WHICH IS OUR TEACHER ADVISORY COMMITTEE, OUR TECH AS MARLO MENTIONED, OUR PARENT ADVISORY COMMITTEE, SOME OF WHOM ARE HERE THIS EVENING, JOINING US. AND OF COURSE, OUR MAIDS BOARD.

SO WE HAVE SOME REPRESENTATIVES JOINING US TONIGHT AS WELL, AND WE ALSO DONE SOME PREWORK WITH. STAFF AS WELL I WAS ABLE TO WORK EXTENSIVELY WITH DR. PHOEBE MOORE TO HELP WITH SOME OF THE PORTIONS OF THE. AND DR. LETICIA RAMOS AS WELL WITH SOME OF THE CURRICULUM PIECES, AND OF COURSE MY HARTSUIKER HAS BEEN A HUGE SUPPORT.

SO A LOT OF WORK HAS GONE INTO MAKING THIS HAPPEN.

BUT WE ARE IN YEAR 18 AND MATES AND SO THIS IS OUR THIRD RENEWAL PETITION COMING TO THIS BOARD. LAST RENEWAL PETITION WAS IN 2019. SO IT'S BEEN SEVEN YEARS SINCE WE'VE DONE THIS. AND AS I MENTIONED, YOU'VE SEEN OUR CASPER DATA YOU ARE FAMILIAR WITH OUR DASHBOARD OUTCOMES THAT WE SHARED IN OUR PROGRAMMATIC AUDIT IN THE SPRING.

SO TONIGHT I GET TO SHARE WITH YOU SOME AWARDS, SOME ACCOMPLISHMENTS, SOME IMPROVEMENTS THAT WE HAVE MADE OVER THE LAST SEVEN YEARS, AS WELL AS GOING THROUGH THE CRITERIA FOR RENEWAL AND HOW MATE IS MEETING THAT CRITERIA.

WE'RE GOING TO START OFF WITH THE SUCCESSES AND ACCOMPLISHMENTS. THAT'S MORE FUN.

SO WE ARE SO PLEASED TO BE ABLE TO SHARE THAT SINCE OUR LAST CHARTER TERM, MATES HAS RECEIVED FIVE DIFFERENT AWARDS THAT WE ARE SO PROUD OF THE 2020 AND 2023 CALIFORNIA DISTINGUISHED SCHOOL AWARD FOR ACADEMIC EXCELLENCE AND FOR BRIDGING THE ACHIEVEMENT GAP IN 2020 AND 2023 THE CALIFORNIA, EXEMPLARY ARTS SCHOOL EDUCATION AWARD. TO DEMONSTRATE THE EXCELLENT ARTS PROGRAM, BOTH VISUAL AND PERFORMING ARTS.

THAT WE HAVE AND MATES. AFTER WE RECEIVED THIS AWARD, STAFF WAS ALSO INVITED TO PRESENT AT THE CALIFORNIA ARTS EDUCATION CONFERENCE BASED ON EARNING THIS AWARD.

SO I'M SO PROUD THAT OUR WORK IN THE ARTS IS BEING HIGHLIGHTED AND RECOGNIZED. AND THAT REALLY PROUD OF OUR 2020 NATIONAL BLUE RIBBON SCHOOL AWARD IN 2020 WE WERE ONLY ONE OF ONLY TWO SCHOOLS IN THE COUNTY THAT WAS RECOGNIZED WITH THIS AWARD. SO I'M VERY PROUD OF THAT.

SISTER, SINCE OUR LAST RENEWAL IN 2019, WE'VE HAD SOME CURRICULAR ACCOMPLISHMENTS. AND I WANTED TO HIGHLIGHT A FEW FOR YOU. ONE IS OUR WORK IN UNIVERSAL DESIGN FOR LEARNING, AND I WANT TO HIGHLIGHT THIS BECAUSE IT WAS A REAL COLLABORATION WITH WBC AND WE WERE APPRECIATIVE OF THE TRAINING THAT TRAINER TRAINERS MODEL THAT THAT WE BROUGHT IN TO BE ABLE TO TRAIN OUR STAFF, AND THEN COME BACK TO TEACH THE REST OF OUR STAFF ABOUT DESIGN TO REDUCE BARRIERS TO LEARNING FOR STUDENTS AND PUTTING THOSE THINGS INTO PLACE TO REALLY HELP ALL STUDENTS SUCCEED, AND HELP, ALSO BE ABLE TO ACCESS CURRICULUM. ALSO, OUR INDIVIDUAL LANDING PLANS WERE REALLY PROUD OF THE WAY THAT WE ARE ABLE TO WORK WITH OUR MULTILINGUAL LEARNERS AND THEIR FAMILIES.

WHEN THE STUDENTS TAKE THE LPAC ASSESSMENT IN THE SPRING.

THEY GET RESULTS BACK AND THEY ARE THEN ABLE TO COME WITH THAT PARENT TO TEACHER, AND ADMINISTRATION TO MEET TOGETHER AND LOOK AT THOSE, LPAC RESULTS TO SEE HOW THE STUDENT IS DOING IN THEIR ENGLISH LANGUAGE DEVELOPMENT, HOW THEY'RE DOING TOWARDS MEETING LANGUAGE PROFICIENCY, MAKING A PLAN FOR MOVING FORWARD SO THAT THE STUDENTS ARE CONTINUING TO ACCOMPLISH THOSE ENGLISH LANGUAGE GOALS AND IT'S BEEN A REALLY GREAT SUPPORT FOR THOSE STUDENTS AND FAMILIES.

AND THEN I WANTED TO HIGHLIGHT OUR T PROGRAM RESPONSE TO INTERVENTION. WE HAVE A REALLY ROBUST -- RTI

[00:10:02]

WE'VE DONE QUITE A FEW LITTLE PROJECTS AROUND THE CAMPUS, AND I FELT THAT PICTURE MIGHT BE WORTH A THOUSAND WORDS ON THIS ONE SO I'LL GIVE YOU A LITTLE VIRTUAL TOUR OF OUR CAMPUS.

OUR BIG ACCOMPLISHMENTS WAS THE CREATION OF AN OUTDOOR CLASSROOM. KIND OF STARTED AS A COVID NEED AND HAS MORPHED INTO JUST A REALLY NICE USEFUL OUTDOOR SPACE FOR OUR STUDENTS AND TEACHERS.

WE HAVE THESE BENCHES THAT ARE FLEXIBLE USAGE THAT ARE CONVERTIBLE FROM AS YOU SEE THEM, BENCH AND TABLETOP FROM WORKING ON CLASSWORK AND THEN THE BACK OF THAT BENCH CAN FOLD UP TO BE MORE AMPHITHEATER SEATING TO DO PRODUCTIONS ON A STAGE THAT WE HAVE OUT THERE AS WELL.

SO THAT'S BEEN A GREAT ADD. WE HAVE A REALLY NICE WELLNESS ROOM THAT EVEN JUST GOT WORKED ON THIS SUMMER, AND SO THIS IS A SPACE FOR OUR SCHOOLS PSYCHOLOGISTS TO WORK FOR HER OFFICE, BUT IT ALSO SERVES AS A COUNSELING SPACE FOR HER TO WORK WITH STUDENTS. IT ALSO SERVES AS A SPACE FOR HER TO HOLD SOCIAL SKILLS GROUPS AND OTHER GROUPS FOR NEEDS, SOCIAL EMOTIONAL REALM. AND ALSO SERVES AS A CALM DOWN SPACE FOR STUDENTS WHO NEED TO TAKE A BREAK FOR A WIDE VARIETY OF REASONS WHEN LIFE IS GETTING IN THE WAY, THEY'RE ABLE TO COME IN HERE, TAKE SOME DEEP BREATHS, IN AND BE ABLE TO REGROUP, TO GO BACK TO CLASS. IT'S BEEN A REALLY VALUED SPACE.

I WANTED TO SHARE WITH YOU SOME OF OUR THEATER UPGRADES IN OUR MULTI-PURPOSE ROOM. WE HAVE ENHANCED THE TECHNOLOGY AND SOUND LIGHTING, STAGE EQUIPMENT, AND THEN YOU CAN SEE IN THIS PHOTO -LED VIDEO WALL THAT WE HAVE IN THE BACK OF THAT STAGE TO SERVE AS DIGITAL SETS FOR PLAYS AND ASSEMBLY USE, AND FOR OTHER PERFORMANCES ON STAGE. AND THEN WHAT YOU CAN'T SEE IN THIS PICTURE IS THAT IN THE BACK OF THE MPR, WE HAVE A TECH BOOTH WHERE STUDENTS ARE ABLE TO TAKE THEIR SHOW.

SO THE STUDENTS ARE HAVE LEARNED TO BE THE ONES TO RUN THE RUN THE LIGHTS RUN THE SOUND, ONE, RUN THE VIDEO WELL, RUN THE CHEMIST AND THE STUDENTS DO A GREAT JOB WITH THAT AS WELL.

SO UPGRADES TO ALLOW STUDENTS TO BE ON STAGE SUCCESSFULLY AS WELL AS USING TECHNOLOGY TO RUN THE SHOW SUCCESSFULLY.

LOTS OF CAMPUS SAFETY MEASURES THAT HAVE HAPPENED IN THE LAST SEVERAL YEARS. WE HAVE LOCK BLOCKS ON OUR DOORS. AND ALARM SYSTEM.

WE HAVE INSTALLED MORE SECURITY CAMERAS.

AND THIS PHOTO SHOWS A -- OUR STAFF PERFORMING A SHAKEOUT DRILL SIMULATION THAT WE DO A FULL SIMULATION OF THE GRID CALIFORNIA SHAKEOUT EVERY OTHER YEAR WE MAKE IT A FULL SIMULATION. SO YOU CAN SEE HERE OUR TRIAGE STATION IN THE FRONT. THEY SAID THAT THEY SET UP SEARCH AND RESCUE. THEY EVEN SET UP LATRINES.

IT'S A VERY EXTENSIVE, ROBUST DRILL RUN BY OUR SAFETY COMMITTEE. AND THEN A BIG CURRICULAR FOR FACILITIES, ED IS OUR TRANSITIONAL KINDERGARTEN OR RCPS PROGRAM, AND SO IN ORDER TO MAKE THE PROGRAM HAPPEN, WE NEEDED A FACILITY TO PLACE THE STUDENTS IN.

AND SO IN THE SUMMER OF 2025, WE WERE ABLE TO PUT IN A NEW BUILDING THAT HOUSES OUR TK PROGRAM, AND YOU CAN SEE A PICTURE OF THE INSIDE AND THE OUTSIDE THERE.

WE'VE HAD SOME TECHNOLOGICAL ADVANCES AS WELL OF COURSE, MATES STANDS FOR MEADOWS ARTS AND TECHNOLOGY ELEMENTARY SCHOOL. SO TECHNOLOGY IS A BIG PART OF WHAT WE DO AT MATES. HOWEVER, WE TALK ALL THE TIME ABOUT HOW USING TECHNOLOGY IS A TOOL FOR TEACHING AND LEARNING, NOT PASSIVE SCREEN TIME. WE WANT OUR STUDENTS NOT TO BE CONSUMERS OF TECHNOLOGY, BUT PRODUCERS OF TECHNOLOGY, AND SO THE THINGS THAT THEY'RE ABLE TO DO ARE THINGS LIKE RUN THE TECH BOOTH THAT I SHARED WITH YOU IN OUR PR, AS WELL AS IN THIS PICTURE, YOU CAN SEE OUR GREEN SCREEN STATION WHERE STUDENTS CAN MAKE VIDEOS AND PODCASTS AND NEWSCASTS AND ALL KINDS OF THINGS. GETTING NEW ROBOTICS KITS WITH OUR PROP 28 FUNDS TO BE ABLE TO USE STEM IN THE CLASSROOM AND CODING IN THE CLASSROOMS AS WELL.

SO LOTS OF OPPORTUNITIES FOR TECHNOLOGY USES IN A WAY THAT REALLY ENHANCES TEACHING AND LEARNING FOR OUR STUDENTS IN A MEANINGFUL WAY. WE HAVE A LOT OF PROGRAMMATIC IMPROVEMENTS. I'M HIGHLIGHTING A COUPLE, ONE

[00:15:02]

SO WE'VE EXPANDED HOUR STAFF SO THAT WE NOW HAVE A FULL-TIME SCHOOL PSYCHOLOGIST AND FULL-TIME SPEECH PATHOLOGIST AND THAT HAS BEEN VERY MUCH NEEDED AND VERY VALUED BY OUR ENTIRE STAFF AND OUR FAMILIES AS WELL. WE HAVE PARAPROFESSIONAL SUPPORT. AND THEN WE ALSO USE THE VENTURE COUNTY SUPPORT FOR OUR OCCUPATIONAL THERAPY.

RESOURCES AS WELL AS FOR OUR SOCIAL EMOTIONAL SERVICES SPECIALISTS. SO BEING ABLE TO PARTNER WITH SOPA FOR THOSE PERSONAL HAS BEEN REALLY BENEFICIAL.

AND THEN AS I MENTIONED, THE TC BUILDING, I TALKED ABOUT IT FOR A FACILITY, BUT IT'S A PROGRAM OF COURSE, AS WELL.

SO WE'VE BEEN ABLE TO EXPAND TO INCLUDE TC IN OUR K THROUGH FIVE PROGRAM, GIVING OUR STUDENTS A TWO-YEAR KINDERGARTEN EXPERIENCE AND BEING ABLE TO SERVE FIVE YEAR OLDS, WHICH HAS BEEN WONDERFUL. OUR TC PROGRAM IS VERY PLAY BASED AND INTEGRATED INTO DEVELOPMENTALLY APPROPRIATE PLAY. WE HAVE THE ACADEMICS BUILT INTO THAT AND WE WEREN'T SURE TALKING WITH RUDY HOW ATTENDANCE WOULD BE OUR VERY FIRST YEAR OF TC. SO RUDY KIND OF LOW BALLED IT IN THE BUDGET AND IT COMES TO FIND OUT OUR TEACHERS LOVE COMING TO SCHOOL. THEIR ATTENDANCE RATE WAS BETTER THAN THE REST OF THE POPULATION. SO IT'S A FUN PLACE TO BE, AS YOU CAN SEE IN THE PICTURE, THEY LOVE BEING THERE SO MUCH HANDS ON LEARNING AND SO MUCH PLAY THAT IS ACADEMIC, ACADEMICS BUILT IN. OUR ENGAGEMENT.

WE HAVE A REALLY STRONG COMMUNITY AT MATES PIC YOU CAN SEE THAT WE'VE BEEN JOINED BY MEMBERS OF OUR PEER ORGANIZATION, MEMBERS OF OUR PAC, MEMBERS OF OUR BOARD, AND SO OUR COMMUNITY REALLY WORKS HARD TO BRING THE COMMUNITY TOGETHER WHENEVER POSSIBLE AND REALLY GET THAT ENGAGEMENT WITH OUR STUDENTS, WITH OUR FAMILIES, WITH OUR NEIGHBORHOOD AND SO WE HAVE ONGOING ANNUAL EVENTS LIKE AIR WINTER ART GALLERY, OUR INTERNATIONAL NIGHT. THIS PICTURE SHOWS AN EXAMPLE OF OUR MOVIE NIGHT. THAT OUR COMMUNITY PUTS ON AND IT IS A MAIN REASON WHY FAMILIES CHOOSE MAIDS, IS BECAUSE OF THAT STRONG COMMUNITY FEEL. WE GIVE IT ANNUAL CLIMATE SURVEY EVERY YEAR, AND NUMBER ONE ON THE CLIMATE SURVEY, WHAT DO YOU VALUE MOST ABOUT MAIDS IS THE COMMUNITY.

SO WHEN STUDENTS, WHEN FAMILIES, WHEN PARENTS, TO OUR SCHOOL, THEY FEEL LIKE THEY'RE A PART OF SOMETHING BIGGER.

AND REALLY LATCH ON TO THAT, ENGAGE IN THAT AND OFTENTIMES WANT TO GIVE BACK IN A LOT OF WONDERFUL WAYS THAT BENEFIT OTHERS. WE ALSO, IN ADDITION TO ENGAGING OUR FAMILIES, HAVE OUTSIDE COMMUNITY RELATIONSHIPS.

ONE OF THOSE IS WITH CAL LUTHERAN UNIVERSITY, WHICH IS JUST SEVEN MINUTES DOWN THE ROAD FROM MATES.

AND SO WE HAVE A CLOSE RELATIONSHIP WITH CAL LUTHERAN.

WE HAVE FIELD WORK STUDENTS, UNDERGRADUATE FIELD WORK STUDENTS, TO MATES TO LEARN FROM OUR TEACHERS WE HAVE PARTNERSHIPS WITH CAL LUTHERAN WHERE THEY HAVE ON CAMPUS FIELD WORK BUILT INTO THEIR CLASSES. SO LIKE A TUESDAY, THURSDAY CLASS, ONE DAY OF THE WEEK IS ON THE CAL LUTHERAN CAMPUS.

ONE DAY OF THE WEEK IS THE MATES CAMPUS, WHICH HAS BEEN A GREAT BENEFIT. AND THEN WE ALSO HAVE STUDENT TEACHERS WHO ARE WORKING ON GETTING THEIR CREDENTIALS COMING TO MESA AS WELL. SO THAT'S A GREAT PARTNERSHIP.

AND THEN WE ALSO HAVE A REALLY ROBUST AND GROWING ALUMNI NETWORK. NOW THAT WE'VE BEEN AROUND FOR 18 YEARS, WE'VE GOT SOME ALUMNI THAT ARE ADULTS AND FUNCTIONING IN THE COMMUNITY AND GIVING BACK TO THEIR ELEMENTARY SCHOOL, AND SO WE DO HOLD AN ANNUAL SENIOR WALK FOR GRADUATING HIGH SCHOOL SENIORS THAT YOU CAN SEE A PICTURE OF.

WE ALSO HAVE HEART OF AN EAGLE, HEART OF AN EAGLE IS OUR CORE VALUES MASCOT IS THE EAGLE. SCHOLARSHIPS FOR GRADUATING SENIORS. A LOT OF THE ALUMNI WILL COME BACK TO BE VOLUNTEERS, SOME OF THEM HAVE COME BACK TO BE EMPLOYEES, WHICH HAS BEEN AMAZING AND REALLY JUST TAP INTO THAT RESOURCE OF ALUMNI TO GIVE BACK TO THE COMMUNITY IN A WIDE VARIETY OF WAYS. SO THOSE ARE SOME OF THE HIGHLIGHTS. THEN LET'S TALK ABOUT WHERE WE ARE FOR RENEWAL. SO IN 2019, DUE TO A B 1505, THE STRUCTURE OF THE WAY CHARTERS ARE RENEWED WAS CHANGED INTO A THREE TIERED EVALUATION SYSTEM. SO YOU CAN SEE HOW THAT EVALUATION SYSTEM IS LAID OUT WITH A LOW PERFORMING MIDDLE PERFORMING AND HIGH PERFORMING CATEGORY.

AND WE ARE THRILLED TO SHARE WITH YOU.

[00:20:01]

THAT IS BECAUSE EARNED EITHER BLUE OR GREEN DASHBOARD INDICATORS ON THE CALIFORNIA STATE DASHBOARD FOR THE LAST TWO YEARS. AND THUS, WE ARE ELIGIBLE FOR A PRESUMPTIVE RENEWAL. AND SO BECAUSE OF THAT, I PUT HIGHLIGHTS IN TO THE PRESENTATION TONIGHT.

BUT ALL OF THE REQUIRED UPDATES HAVE BEEN MADE IN THE CHARTER PETITION. SO ANYTHING THAT WERE LEGAL UPDATES THAT NEEDED TO BE INCLUDED SINCE THE LAST SEVEN YEARS WERE INCLUDED IN THAT PETITION RENEWAL.

AND AS A HIGH PERFORMING SCHOOL, WE ARE ELIGIBLE FOR A RENEWAL TERM OF ANYWHERE FROM FIVE TO SEVEN YEARS.

AND WE ARE ASKING FOR A SEVEN YEAR RENEWAL TONIGHT.

WE BELIEVE THAT WE ARE ELIGIBLE FOR THIS SEVEN YEAR RENEWAL DUE TO THE FACT THAT WE ARE HIGH PERFORMING, NOT ONLY ARE WE GETTING BLUE AND GREEN INDICATORS ON OUR DASHBOARD, OUR TEST SCORES ARE SOME OF THE HIGHEST IN THE COUNTY.

AND SO WE FEEL THAT OUR ACADEMIC PERFORMANCE IS STRONG AND WE WANT TO CONTINUE SERVING STUDENTS TO ALLOW THEM TO CONTINUE TO MAKE THAT GREAT ACADEMIC PROGRESS.

WE ARE ALSO IN HIGH DEMAND IN OUR AREA.

WE HAVE FULL ENROLLMENT AT OUR SCHOOL AS WELL AS A WAIT LIST, AND SO WE CONTINUE TO HAVE EXCELLENT ENROLLMENT.

WE CONTINUE TO HAVE FAMILIES INTERESTED IN ATTENDING HOUR SCHOOL, AND WE CONTINUE TO ENROLL IN THE SEATS THAT WE HAVE AVAILABLE. WE HAVE HAD CLEAN AUDIT ANNUALLY TO MAKE SURE THAT ALL OF OUR PRACTICES ARE SOUND.

WE HAVE SOUND GOVERNANCE WITH NO COMPLIANCE CONCERNS.

WE ARE FISCALLY SOUND, WHICH YOU'RE GOING TO GET TO HEAR ABOUT IN JUST A MOMENT. AND SO WE ARE ASKING FOR THAT SEVEN YEAR RENEWAL. AND THE PRESIDENT WAS SAID WITH VENTURA CHARTER SCHOOL IN 2021 AS A HIGH PERFORMING SCHOOL.

WE'RE ALSO GRANTED A SEVEN-YEAR WINDOW, SO WE'RE HOPING FOR THAT SAME. AND OUR ENROLLMENT DATA, THIS WAS DATA THAT WAS SHARED WITH YOU AT OUR PROGRAMMATIC AUDIT IN THE SPRING YOU CAN SEE THAT WE HAVE STUDY ENROLLMENT AND STEADY ATTENDANCE AT OUR SCHOOL. AND WE ALSO SHARED WITH YOU THESE ENROLLMENT TRENDS BY GROUP AT OUR PROGRAMMATIC AUDIT IN THAT SPRING. AND OUR CONVERSATION THAT WE HAD AT OUR PROGRAMMATIC AUDIT IN THE SPRING IS LOOKING AT THESE ENROLLMENT GROUPS AND SEEING WHAT CAN BE DONE TO BETTER SERVE SOME HISTORICALLY UNDERSERVED POPULATIONS.

WHAT CAN BE DONE TO BETTER ALLOW STUDENTS TO GET INTO THE SCHOOL, GET INTO MIDST AND PREFERENCES. AND SO I KNOW THAT WAS THE ASK OF THIS BOARD BACK IN THE SPRING.

AND WE DISCUSSED HOW WE ARE A CHARTER SCHOOL THAT IS A CONVERSION CHARTER. WE DISCUSSED HOW THE SCHOOL WAS FIRST FOUNDED TO SERVE THE NEIGHBORHOOD THAT IT'S IN.

AND WE DISCUSSED HOW THAT ENROLLMENT PREFERENCE IS PART OF THE MATES LOTTERY PREFERENCES. BUT WE ALSO DISCUSSED WHAT COULD BE DONE TO MAKE A STRUCTURAL CHANGE TO ALLOW MORE STUDENTS TO COME IN FROM OTHER GROUPS OF STUDENTS IN THE COMMUNITY.

WE HAVE DONE ADVERTISING. WE'VE DONE MARKETING.

WE'VE TRIED TO REALLY REACH OUT TO LOTS OF DIFFERENT NEIGHBORHOODS AND LOTS OF DIFFERENT GROUPS IN THE COMMUNITY. BUT AS YOU SHARED AT THE PROGRAMMATIC AUDIT IN THE SPRING, EVEN IF THAT MARKETING IS HAPPENING, WHAT STRUCTURAL CHANGE CAN TAKE PLACE TO REALLY ALLOW MORE STUDENTS TO ENTER THROUGH THE LOTTERY? AND SO WE FORMED AN AD HOC COMMITTEE OF OUR BOARD WHO WORKED ON THIS QUESTION OVER THE SUMMER TO AND THIS IS THE RESULT IS THAT WE REALLY WANT TO GO BEYOND MARKETING TO DIVERSE COMMUNITIES AND REALLY USE OUR LOTTERY PREFERENCES IN A WAY THAT WE THINK WILL BETTER OPEN UP OPPORTUNITIES TO MORE STUDENTS. AND BRING VENTURA CHARTER SCHOOL AGAIN. WE DID FOLLOW THAT MODEL THAT THEY USED TO SUCCESSFULLY DO THIS AT THEIR SCHOOL BY ADDING ANOTHER NEIGHBORHOOD PREFERENCE INTO THEIR LOTTERY PREFERENCES.

AND SO YOU CAN SEE ON LINE FOUR, WE ARE PROPOSING TO ADD A LINE IN LOTTERY PREFERENCE FOR PUPILS WHO RESIDE WITHIN THE DISTRICT, ATTENDANCE AREA OF GLENWOOD ELEMENTARY SCHOOL.

AND SO THAT WOULD BE THE STRUCTURAL CHANGE THAT WE ARE HOPING WILL MAKE A DIFFERENCE IN THE ENROLLMENT.

TRENDS OF THE DEMOGRAPHICS OF OUR STUDENTS.

SO LOOKING AT GLENWOOD, I COULD SHARE WITH YOU THE REASON THIS NEIGHBORHOOD WAS CHOSEN IS BECAUSE IT, A, IS A BOUNDARY TO

[00:25:03]

SO IT'S JUST ONE COMMUNITY NEXT DOOR.

AND IF YOU LOOK AT THE STUDENT DEMOGRAPHICS, IT REALLY BEST MATCHES THE DEMOGRAPHICS OF STUDENTS THAT WERE HELPING TO BETTER SERVE AT. AND SO OUR BOARD WORKED HARD ON THIS? , LOOK AT IT FROM A LOT OF DIFFERENT ANGLES, LOOKED AT A LOT OF DIFFERENT POSSIBILITIES AND LANDED ON THIS AS BEING THE BEST OPPORTUNITY TO BETTER SERVE A COMMUNITY THAT WE WANT TO BE ABLE TO REACH, AND NOT JUST MARKET TO, BUT ALLOW ENTRANCE INTO OUR SCHOOL.

SO WE ARE PLANNING TO, AS THIS BOARD IS ABLE TO ALLOW THIS TO HAPPEN, WE ARE PLANNING TO DO SOME OUTREACH TO THE GLENWOOD NEIGHBORHOOD, DO SOME TARGETED MARKETING IN BOTH ENGLISH AND SPANISH TO THAT PARTICULAR NEIGHBORHOOD INFORM THEM OF THIS CHANGE AND LET THEM KNOW. HERE'S AN OPPORTUNITY FOR YOU TO APPLY TO MEET AND LET THEM KNOW HOW TO DO THAT.

SO THAT IS THE PROGRAM. AND I WILL TURN IT OVER TO RUDY FOR THE FISCAL, AND THEN WE CAN BOTH ANSWER QUESTIONS FOR YOU AT THE END. GOOD EVENING EVERYONE.

IT'S ALWAYS A PLEASURE TO STAND BEFORE THIS BOARD, AND IT'S ALWAYS A PLEASURE TO REPRESENT MATES.

AS A REPRESENTATIVE OF BSA, I ALSO APPRECIATE THE PARTNERSHIP WITH THE. WITH SEVERAL OF YOU THAT ARE BEHIND THE PANEL OVER THERE, AND I KNOW A FEW PEOPLE THAT ARE IN THE IN THE AUDIENCE. IT'S ALWAYS JUST GREAT TO WORK WITH. AND ITS PARTNERS TO SERVE OUR CHARTER SCHOOLS IN THE BEST WAY POSSIBLE.

FULL DISCLOSURE NOTHING I SAY WILL BE AS INTERESTING AS WHAT DR. WALKER JUST PRESENTED. MY GOAL IS TO HAVE YOU LOOK AT THIS WALL OF NUMBERS HERE AND UNDERSTAND THE CONTEXT AND HOW IT'S IMPORTANT IN TERMS OF PROVIDING YOU WITH CONFIDENCE THAT MATES IS NOT ONLY, WELL RUN FROM A PROGRAMMATIC STANDPOINT, BUT FROM A PHYSICAL STANDPOINT AS WELL.

AND I'M HAPPY TO SAY THAT MAIZE IS FISCAL STEWARDSHIP MATCHES ITS PROGRAMMATIC STEWARDSHIP. I'LL DRAW YOUR ATTENTION TO CERTAIN ROWS, WHICH WILL SHOW ULTIMATELY THE BOTTOM LINE, BUT I JUST WANTED TO PROVIDE A LITTLE BIT OF CONTEXT BECAUSE.

SO THE MOST ACCURATE COLUMN OF DATA HERE IS 26/27.

IT IS BASED OFF THE ADOPTED BUDGET.

BUT AS YOU KNOW, COMMITTEE ADOPTED BUDGET IS THE LEAST ACCURATE BUDGET THAT YOU'LL SEE THROUGHOUT THE YEAR, NOT ONLY FOR CHARTER SCHOOL, BUT FOR THE COUNTY AS WELL.

ONE THING I'LL SAY ABOUT MATES IS THAT MATES STICKS TO ITS PLAN TO AND SO OF ALL THE CHARTER SCHOOLS THAT YOU'LL PROBABLY SEE THROUGHOUT THE YEAR. , THEY'RE THE ONES THAT HAVE THE BUDGET THAT CHANGES THE LEAST AT THE EXPENDITURE SIDE.

VERY LITTLE SURPRISES, IF ANYTHING, WE SEE IMPROVEMENT ON THE REVENUE SIDE BECAUSE WE TEND TO BE VERY CONSERVATIVE.

SO ONE OF THE WAYS IN WHICH WE'RE CONSERVATIVE IS WHEN IT COMES TO PROJECTING A DE A. HAS A FANTASTIC ATTENDANCE RATE OF 96% WELL, THE AVERAGE 97% REPORTED FOR 96%, AND THAT 1% OF WIGGLE ROOM ALLOWS THEM TO WHAT THEY DO HAVE WHEN THEY'RE LESS THAN FULL ENROLLMENT, WHICH IS NORMALLY LIKE ONE OR TWO STUDENTS, IT ALLOWS THEM TO EASILY ABSORB THAT.

SO WHEN YOU LOOK ACROSS ALL THE YEARS, WE'RE BUDGETED AT FULL ENROLLMENT OF 416 STUDENTS. AND THEN THE LAST THING I WANT TO MENTION, ABOUT 26/27 IS MATES ALWAYS GOES EARLY WITH THEIR ADOPTED BUDGET, AND SO A LOT OF TIMES YOU DON'T BUILD IN ALL OF THE ASSUMPTIONS THAT ARE BEING PROPOSED FOR THE STATE'S BUDGET.

SO WE DIDN'T BUILD IN THE FULL HOLE THAT WE HAD A COLA AUGMENTATION OF 1.44% PIKER, I PUT THAT INTO HIS PROJECTION.

WE DIDN'T BUILD IN THAT ONE TIME THAT WAS AT WHICH THERE WAS A LOT OF THAT. IT WAS.

I THINK, $300,000 FOR MATES, AND THEN WE DIDN'T BUILD IN THE A $602, ADMIT EVERYONE HAS A 4245% INCREASE IN THEIR AB SIX -- SO ALL THAT IS BUILT IN ON THE REVENUE SIDE.

VERY LITTLE HAS CHANGED ON THE EXPENDITURE SIDE.

AND THEN IN TERMS OF COLAS AT THE OUT YEARS, WE NEVER BUDGET THE PROJECTED COLAS THAT ARE PROVIDED BY THE DEPARTMENT OF FINANCE BECAUSE THOSE ARE ALL SHOTS IN THE DARK.

YOU JUST DON'T KNOW WHAT THOSE ARE.

SO WE BUDGETED 2%, AND SO IN ALMOST EVERY YEAR WE'RE THERE, WE TEND TO BE BETTER ON THE REVENUE SIDE.

AND THEN ESPECIALLY AS WE LOOK AT OTHER LOCAL -- I ALWAYS TELL THE CHARTERS THAT YOU'RE VERY BLESSED TO BE ABLE TO PUT YOUR

[00:30:02]

SO IT'S A HUGE BENEFIT OF BEING PARTNERED WITH THE.

AND BEING ABLE TO MAKE INTO COUNTY TREASURY.

BUT ALONG THOSE LINES, WE DON'T BUDGET.

WE BUDGET INTEREST VERY CONSERVATIVELY BECAUSE YOU JUST DON'T KNOW HOW YOUR INTEREST RATES ARE GOING TO CHANGE, AND THEN DR. WALKER, MENTIONED THEY DID HAVE A FANTASTIC PACK AND COMMUNITY NETWORK THAT GENERATES LOCAL THAT SUPPORT THE STAFF AND THE STUDENTS, AND SO WE BUDGETED VERY CONSERVATIVELY ON THAT FRONT AS WELL. IT IS WORTH NOTING THAT THIS BUDGET, THE SIX YEAR BUDGET, IS A PROJECTED.

IS NOT A PREDICTION. SO IT'S BASED OFF THE CURRENT ASSUMPTIONS. ARE THINGS THAT WE CAN'T KNOW, LIKE ONE TIME DOLLARS WE KNOW THAT THE STATE HAS TO BEEN CONSISTENTLY UNDERFUNDING EDUCATION FOR A FEW YEARS WE TEND TO SEE THAT THE FOLLOWING YEAR IN THE FORM OF ONE TIME DOLLARS. SO NONE OF THOSE ARE BUDGETED GOING FORWARD. WE CAN'T PLAN FOR A FUTURE SALARY INCREASES. WE DO BUDGET HEALTH AND WELFARE INCREASES EVERY OTHER YEAR, BUT LOOKS AT SALARY INCREASES EVERY OTHER YEAR, AND SO OF COURSE, THOSE AREN'T BUDGETED.

SO WE DO BUDGET STEP INCREASES. SO EMPLOYEES STEP EVERY YEAR.

STATUTORY BENEFITS AS WE ARE AWARE THAT ARE BUDGETED.

SO FOR INSTANCE, CALPERS, THEY TEND TO PROJECT THEIR RATES OUT MULTIPLE YEARS WE USE THOSE RATES AND THEN WE DO BUDGET THOSE EVERY OTHER YEAR CAP INCREASES.

FOR NON-EXPENDITURES, WE'VE ADDED A 3% INFLATION RATE.

SO WE DO ACKNOWLEDGE THE COST OF GOODS INCREASING YEAR OVER YEAR, AND THAT TENDS TO BE ABOUT THE AVERAGE VERY FROM 2 1/2 TO 3 1/2% WE JUST USE A FLAT 3%. SO WE TRY TO ACCOUNT FOR ALL THE COST INCREASES THAT WE KNOW ABOUT YEAR OVER YEAR.

AND ULTIMATELY, WHEN YOU LOOK AT THE BOTTOM LINE, I WANT TO DRAW YOUR ATTENTION TO ROW 21 IT'S THE YELLOW HIGHLIGHTED ROW.

I KNOW YOU HAVE A MUCH CLEARER VISION OF THE PDF THAT SHOWS THE BOTTOM LINE. SO FOR THE CURRENT YEAR OF COURSE, WE HAVE A MASSIVE SURPLUS BECAUSE OF THE ONE TIME, REVENUES. THEN IN THE OUT YEARS, WE BASICALLY SEE BALANCED BUDGETS. SO THIS IS GOING TO BE PROBABLY THE WORST VERSION OF THE BUDGET THAT YOU'LL SEE FOR NOT ONLY MATES, BUT ALL OF OUR CHARTER SCHOOLS, INCIDENTALLY, IS A WORST CASE SCENARIO WHEN WE CLOSELY WE TEND TO BE AT LEAST FIVE FIGURES BETTER, SOMETIMES SIX FIGURES BETTER.

AND REALLY DEPENDS ON HOW THOSE LOCAL REVENUES THAT WE DON'T TRY TO PROJECT ESPECIALLY AT ADAPTIVE BUDGET, HOW THOSE TURN OUT. THEY TEND TO BE PRETTY NICE FOR A SCHOOL LIKE MATES. BEYOND THAT, IF YOU LOOK AT THE COMPONENTS OF ANY FUND BALANCE, SO IT'S THAT BLOCK OF GROSS RIGHT BEFORE THE GREEN ROW IN THE MIDDLE, THERE ARE A LOT OF NUMBERS THERE. AND ONE THING I WANTED TO POINT OUT IS IF YOU LOOK AT ROW 38, IT SAYS DEPRECIATION.

THIS IS REALLY THE SCHOOL'S CAPITAL ASSETS.

SO IT'S OVER A MILLION DOLLARS, AND SO MOST OF THIS IS THE TK BUILDING, AND THEN YOU HAVE DIFFERENT IMPROVEMENTS AND EQUIPMENT. THIS IS REALLY THE ONLY PART OF THAT RESERVE THAT'S NOT LIQUID. SO THEY BASICALLY WOULD HAVE TO SELL ALL THIS STUFF TO TURN IT INTO CASH.

THE REST OF IT IS LIQUID, AND SO WHEN YOU LOOK AT THE APPROXIMATELY $6.3 MILLION RESERVE, $5 MILLION OF IT IS A LIQUID. SO I'LL GO TO THE CHARTS.

GO THROUGH THIS VERY QUICKLY. SO THE FIRST CHART JUST SHOWS LIKE A REVENUE BAR CHART. SO THAT BLUE LINE IS LCFF.

IT'S 80% OR MORE OF THE SCHOOL'S REVENUES, AND THE ONLY REASON WHY IT'S NOT 80% IN 26/27 IS BECAUSE OF THE LARGE ONE TIME GRANT FOR EXPENDITURES, MATES ALLOCATE ABOUT 75% OF ITS EXPENDITURES. GOES TO SALARY AND BENEFITS.

AND I ALWAYS POINT THIS OUT THAT WHEN YOU HAVE A SCHOOL DISTRICT AND LEA. THAT IS DEFICIT SPENDING, IT'S ALWAYS -- IT'S ALMOST ALWAYS BECAUSE THERE'S A MOMENT BETWEEN ENROLLMENT AND STAFFING AND OTHER TIMES THAT I'VE BEEN WITH MATES. THAT'S NEVER BEEN AN ISSUE.

THEY THEY'RE VERY, VERY DELIBERATE IN TERMS OF HOW THEY SPEND THEIR MONEY, EVEN THOUGH THEY HAVE ACCESS TO GREAT RESOURCES, THEY DON'T SPEND FRIVOLOUSLY, AND I APPRECIATE THAT AS A BUDGET PERSON. SO WHAT I REALLY WANTED YOU TO LOOK AT IS THIS. SO I SAID $5 MILLION OF THE $6.3 MILLION RESERVE IS CASH. AND THIS IS THE LIQUID PART OF THE RESERVE. SO IT'S ANYWHERE FROM 4.3 TO 4.5 MILLION. SO 85 TO 90% OF THE RESERVE IS VERY, VERY FLEXIBLE. SO IN THE EVENT THAT THE SCHOOL DID SEE ISSUES WITH ENROLLMENT, LIKE IF THEY HAD A DOUBT, THEY COULD EASILY ABSORB THAT. AND THEN WHEN THINGS, LIKE NOT HAVING SPACE FOR STUDENTS, THEY'RE ABLE TO DIP INTO THEIR RESERVES AND NOT HAVE TO TAKE OUT A LOAN OR A FACILITIES GRANT

[00:35:01]

SO THIS JUST SPEAKS AGAIN TO THE GREAT STEWARDSHIP.

NOT ONLY FROM MAJOR'S LEADERSHIP, BUT THEIR BOARD IS VERY INSTRUMENTAL COMING TO COME IN MAKING SURE THE SCHOOL SPENDS ITS RESOURCES WISELY. I'LL TAKE ANY QUESTIONS BEFORE I ASK DR. WALKER TO COME AND TAKE ANY QUESTIONS.

ALL RIGHT. >> YOU DID GOOD.

RUDI. NO QUESTIONS.

>> DR. WALKER: THANK YOU. WE SO APPRECIATE THE WORK THAT RUDI AND ALL OF BSA DOES FOR US. THAT IS OUR PRESENTATION AND I

AM HERE TO ANSWER QUESTIONS. >> I HAVE A FEW QUESTIONS.

THE TK, DID YOU SAY. IT'S A NEW PORTABLE OR IS IT AN

ACTUAL NEW BUILDING? >> DR. WALKER: IT IS A MODULAR BUILDING, SO IT IS A PORTABLE. WE DID PURCHASE IT, THOUGH.

AND SO IT IS NOW INSTALLED ON THE CAMPUS.

>> OKAY. I JUST WANT TO MAKE SURE I UNDERSTAND THE SPEECH PATHOLOGIST AND THE PSYCHIATRIST ARE YOUR FULL-TIME EMPLOYEES. THEY DON'T WORK ANYWHERE ELSE?

>> CORRECT. YES, THEY'RE FULL-TIME EMPLOYEES

AT. >> I'M JUST SURPRISED BECAUSE EVERY DISTRICT IN CALIFORNIA IS SHORT, SPEECH PATHOLOGIST AND THEY ARE COMMITTING HIGH SALARIES THESE DAYS.

AND THAT. THEY ALSO COMPLAIN A LOT ABOUT CASELOADS. SO I'M GUESSING YOU MAY HAVE GIVEN THEM A LOWER CASE LOAD THAN THEY USED TO?

>> WE HAVE A GOOD SPECIAL DASHBOARD.

THEY DO A FANTASTIC JOB AND WE'RE SO GRATEFUL TO HAVE THE TEAM THAT WE HAVE THAT REALLY COLLABORATE TOGETHER WELL AND REALLY PUT KIDS FIRST AND WANT TO MEET STUDENTS NEEDS.

SO YES HAVING THOSE TWO FULL-TIME EMPLOYEES HAS BEEN A

HUGE BENEFIT. >> BOARD MEMBER KIDD: LIKE I SAID, I THINK EVERY DISTRICT IN THE SYSTEM IS LOOKING FOR SPEECH PATHOLOGISTS TO THE POINT WHERE A LOT OF THEM ARE TELEPATHOLOGY WHO LIVE IN OTHER STATES AND THAT SO YEAH.

ALL RIGHT, THANK YOU. >> DR. WALKER: THANK.

>> MADAM PRESIDENT? >> DR. FLORES: I HAVE A COUPLE QUESTIONS FOR CONTEXT. IN 2008, I WAS ACTUALLY IN THAT AUDIENCE THERE AS YOUR PETITION WAS BEING REVIEWED BY THE THEN FORMER BOARD, BECAUSE I WAS A YOUNG PERSON THINKING I DO I WANT TO GET ON THIS BOARD? SHOULD I CONSIDER RUNNING? 18 YEARS LATER HERE WE ARE. SO I'M TOTALLY GLAD WE'RE THERE.

SO JUST SHARE THEM TO SAY THAT I'VE BEEN WITH YOU THE ENTIRE 18 YEARS. SO CONGRATULATIONS ON THAT PIGLET. SO YOU'RE A.

>> SP05: SCHOOL. YOUR STUDENTS GRADUATE AND RETURN TO CONEJO UNIFIED. ARE YOU ABLE TO DRIVE LONGITUDINALLY HOW YOUR STUDENTS ARE DOING AGAIN, I'M GUESSING THEY DO, VERY WELL. I SEE YOU'VE GOT YOUR SENIOR MARKS. SO YOU DO SOME SORT OF TRACKING.

ARE YOU ABLE TO TRACK THEM ONCE THEY GET BACK TO? ARE YOU ABLE TO TRACK THEM AFTER THEY GRADUATE TO SEE.

ARE THEY GOING TO TWO YEAR, FOUR YEARS STRAIGHT, TO MILITARY

SERVICE AND ANYTHING LIKE THAT? >> DR. WALKER: WE DO, THAT ONE OF OUR BOARD MEMBERS HERE, I'LL INTRODUCE NADIA HEFNY FOSTER HAS REALLY BEEN INSTRUMENTAL IN MAKING THAT HAPPEN.

THAT EXACT ASK WAS ASKED AT A PROGRAMMATIC AUDIT A FEW YEARS BACK OF HOW ARE YOU TRACKING THE PROGRESS THAT OUR STUDENTS ARE MAKING SO THAT WAS HER BOOK THAT WAS RECEIVED, AND NADIA IS ON IT. SO WE ARE AS PART OF THAT SENIOR WELL, THERE IS A FORM THAT THE PARTICIPANTS IN THE SENIOR ROCK FILL OUT. AND THEY TELL US ABOUT THEMSELVES. THEY GIVE US THEIR CONTACT INFORMATION. WE ASK THEM.

WHAT ARE YOUR PLANS FOR THE FUTURE? ARE YOU MOVING ON TO AFTER HIGH SCHOOL? AND SO THAT'S BEEN A GREAT RESOURCE FOR US TO BE ABLE TO TRACK THAT DATA, AND IT'S BEEN REALLY NEAT TO SEE WHAT STUDENTS ARE DOING AND HOW THEY'RE SUCCEEDING AND HOW THEY'RE CONTINUING IN THE ARTS. A LOT OF TIMES AND SOMETIMES TAKING VERY DIFFERENT PATHS, BUT THAT'S BEEN A REALLY NICE OPPORTUNITY FOR US TO SEE THE SUCCESS THAT OUR STUDENTS ARE

HAVING POSTMATES. >> DR. FLORES: THANK YOU.

I APPRECIATE IT. AND A FUTURE MEETING.

I WOULD LIKE TO SEE SOME OF THAT DATA JUST AGAIN, HIGHLIGHT THE GOOD WORK THAT THE SCHOOL IS DOING POST THE K5.

>> DR. WALKER: FANTASTIC. THANK YOU.

>> DR. FLORES: SECOND SECOND SET OF QUESTIONS.

I'M LOOKING AT THE SLIDE, THANK YOU FOR THAT.

THAT WAS ME ASKING REALLY APPRECIATE THE WORK THAT YOU'RE DOING THERE A COUPLE QUESTIONS. THE SCHOOL THAT YOU'RE LOOKING TO GET INTO, GLENWOOD, YOU SAID, WHAT'S THE PHYSICAL DISTANCE

FROM THAT SCHOOL TO YOUR SCHOOL? >> DR. WALKER: THAT IS A GOOD QUESTION. I BELIEVE IT IS ABOUT A MILE.

, ALTITUDE MILES. >> DR. FLORES: SO IF STUDENTS WERE TO BE RECEIVED AND WAS ACCEPTED, ETC., IS IT WALKING DISTANCE? I'M NOT FAMILIAR -- MR. BATES.

NOT HERE EITHER TO SEND SLASH. [LAUGHTER]

>> DR. WALKER: YEAH, I THINK SOME PARTS OF IT COULD BE WALKABLE AND SOME PARTS OF IT WOULD NOT BE.

SO WE HAVE STUDENTS WHO OBVIOUSLY WE PULL FROM ALL COMMUNITIES IN CONEJO VALLEY, SO NOT ALL OF THOSE STUDENTS ARE IN A WALKABLE AREA, BUT SOME OF THEM COULD.

IT IS THE CLOSEST THAT WE COULD PICK THAT'S OUTSIDE OF OUR

[00:40:05]

COMMUNITY. >> DR. FLORES: AND AGAIN, I APPRECIATE THAT, THINKING OUTSIDE THE BOX ON THAT ONE.

AND THEN I SHOULD JUST REMIND YOU.

IT'S A LITTLE BIT IN THE DETAILS.

DO YOU PROVIDE MEALS FOR STUDENTS FOR YOUR STUDENTS? DO YOU PROVIDE BREAKFAST AND LUNCH?

>> DR. WALKER: YES, WE'RE A NATIONAL SCHOOL LUNCH PROGRAM, SO WE OFFER FREE BREAKFAST AND FREE LUNCH TO ALL OF OUR

STUDENTS. >> DR. FLORES: FANTASTIC, AND THEN FOR YOUR PARENTS, ONCE STUDENTS ARE ACCEPTED, IS THERE AN EXPECTATION THAT YOUR PARENTS ARE GOING TO DO X NUMBER OF

VOLUNTEER HOURS? >> DR. WALKER: NO, THERE IS NEVER A MANDATE MADE AT ALL. THEY ARE ALWAYS ENCOURAGED TO GET INVOLVED AND THAT'S A ROLE OF OUR PARENT ADVISORY COUNCIL, WHO WE HAVE SOME MEMBERS HERE TONIGHT.

EACH ONE IS A REPRESENTATIVE OF A DIFFERENT GRADE LEVEL.

SO AS SOON AS A FAMILY IS ENROLLED INTO THIS, THEY GET ONE OF THESE FOLKS' EMAIL ADDRESS AND THEY GET TO REACH OUT TO THEM, ASK THEM ANY QUESTIONS, BE THEIR MENTOR, ASK FOR ADVICE, AND SO THAT'S BEEN A REALLY NICE RESOURCE TO ALLOW THOSE FAMILIES

TO GET THOSE CONNECTIONS. >> DR. FLORES: THANK YOU FOR THAT. AND THAT LAST ONE IS NOT A QUESTION MORE OF A, AND IS NOT RELATED TO YOU JUST BECAUSE I SEE MISS KATHY NOT HERE. I'VE SHARED MULTIPLE TIMES.

SHE'S AN ANGEL AMONGST US WITH THE WORK THAT SHE DOES.

AND I'M LOOKING AT THE GLENWOOD STUDENT POPULATION AND I SEE HOMELESSNESS. AT 46.8%, LET ME THINK OF THE CONEJO AND YOU CAN THINK OF 1,000 OAKS AS AFFLUENT, AND ISN'T THAT IT'S JUST A REMINDER THAT THERE ARE POCKETS OF POVERTY EVERYWHERE BECAUSE THERE ARE POCKETS OF STUDENTS IN NEED.

I'M JUST THAT WE HAVE PEOPLE LIKE KATHERINE AND I IN THESE COMMUNITIES. SO THANK YOU, KATHY, FOR ALL

YOUR YEARS OF SERVICE. >> THANK YOU.

WE WERE ABLE TO MEET ANDREW, THANK YOU.

HE WAS ABLE TO, AND TAKE A TOUR OF OUR FACILITY LAST WEEK AND THAT WAS? OH, NO, TODAY'S MONDAY.

IT'S ALL COMING TOGETHER AND THEY WERE ABLE TO, AND TAKE IT TO OUR FACILITY AND MAKE SURE THAT HE IS FAMILIAR WITH MATES AND THAT WE HAVE THAT CONNECTION, BUT SO APPRECIATE EE HOMELESS LIAISON PROVIDES FOR MATES AS WELL.

>> YEAH, WELCOME, I JUST WANTED TO SAY THANK YOU FOR BEING ABLE THAT -- TOUR OF THE CAMPUS LAST YEAR.

IT WAS VERY ENJOYABLE. I ALSO WANT TO THANK THE STAFF FOR COMING IN THAT YOUNG MAN THERE IN THE BLUE SHIRT FOR SPENDING TIME WITH US. I KNOW MY DAUGHTER HAS HAD TO COME TO MEETINGS BEFORE AND I APPRECIATE YOU BEING HERE.

THANK YOU. I WAS LOOKING OVER THE TOTAL ENROLLMENT AND THE WAITLIST KIND OF STRUCK ME.

IT'S ALMOST 50 THAT'S NOT QUITE 50%, BUT LET'S JUST SAY 50% OF YOUR TOTAL ENROLLMENT NOT SUGGESTING BEING ABLE TO BRANCH OUT, BUT IS THERE A CHANCE FOR MATES 2.0? YOU GUYS SEEM LIKE YOU'RE DOING REALLY GOOD.

>> DR. WALKER: THANK YOU. >> VICE PRESIDENT TEASDALE: I'M NOT TRYING TO ADD TO YOUR WORKLOAD.

BUT -- >> DR. WALKER: THANK YOU.

I APPRECIATE THAT. IT'S DEFINITELY A QUESTION THAT IS ASKED OF OUR COMMUNITY REGULARLY.

WE ARE LIMITED BY SPACE. AND WE ARE SO MAXED OUT ON THE SPACE THAT WE HAVE AVAILABLE. AND I FEEL THAT A BIG PART OF WHO WE ARE AS A SCHOOL IS THAT WE ARE SO ENTRENCHED IN OUR COMMUNITY. SO FINDING ANOTHER FACILITY WOULD MEAN THAT IT WOULD BE OUTSIDE OF OUR COMMUNITY WHICH WOULD BE DIFFICULT TO DO. SO NOT SAYING THAT IT'LL NEVER HAPPEN. BUT IT'S NOT SOMETHING THAT WE ARE PLANNING ON OR WORKING ON AT THE MOMENT, BECAUSE WE WERE JUST REALLY HAPPY TO PUT ON THAT ONE PORTABLE BUILDING BECAUSE WE

THOUGHT THAT WAS GREAT. >> VICE PRESIDENT TEASDALE: THA NK YOU. THAT WAS BASICALLY JUST REALLY SHOWS HOW WELL YOU GUYS ARE DOING.

>> DR. WALKER: THANK YOU. THANK YOU.

AND I DO APPRECIATE YOU COMING IN TOURING AT SCHOOL.

YOU ARE ONE OF THE FIRST PEOPLE WHO GOT TO SEE THE NEW CLASSROOM. SO YEAH, YOU ARE THE INAUGURAL

VISIT. >> VP TEASDALE: OH, SO IS THE

MUSIC. >> DR. WALKER: THANK YOU.

WE DO HAVE A BEAUTIFUL MUSIC ROOM.

>> VP TEASDALE: THANK YOU GUYS. >> DR. WALKER: THANK YOU.

>> PRESIDENT ULRICH: THANK YOU FOR COMING AND PRESENTING.

BEING OUR FIRST NEW PROCESS OF CHARTER RENEWALS AND WE JUST HAVE ALL GONE BACK FROM A CONFERENCE THAT WAS TALKING A LOT ABOUT CHARTERS AND THIS NEW PROCESS.

AND ONE OF THE POINTS THAT I WAS REMINDED OF WAS THE INITIAL MISSION OF CHARTER SCHOOLS WAS TO SHARE SUCCESSES SO I KNOW RIVERS OAKS IS ALWAYS HERE, AND I APPRECIATE THAT YOU'RE PART OF THE CHARTER COMMUNITY IN SHARING PRACTICES.

IT'S SO IMPORTANT IF -- CHARTER IS PART OF A SPECIFIC COMMUNITY, AND SO YOU CAN'T JUST CLONE IT. BUT THERE ARE ALWAYS GEMS TO BE GLEANED. CAN WE SCALE THIS UP AND OTHER SCHOOLS AND HOPEFULLY SOME OF OUR PUBLIC.

>> SP05: ARE GETTING TO BENEFIT FROM THIS.

[00:45:01]

WE'LL SEE YOU SOON. >> DR. WALKER: THANK YOU.

>> PRESIDENT ULRICH: SO THAT WAS OUR HEARING.

AND NOW WE MOVE ON TO PRELIMINARY APPROVAL OF THE REGULAR BOARD MEETING FROM AUGUST 24TH.

>> MADAM PRESIDENT. >> PRESIDENT ULRICH: WE DO HAVE ANOTHER PUBLIC HEARING, YES, YES.

>> THANKS, PRESIDENT ULRICH, TRUSTEES, CABINET, AND MEMBERS OF THE COMMUNITY, THE PURPOSE OF THE ANNUAL PUBLIC HEARING REGARDING THE REGARDING THE SUFFICIENCY OF INSTRUCTIONAL MATERIALS CERTIFICATION OF PROFICIENT STANDARDS ALIGNED INSTRUCTIONAL MATERIALS FOR THE 2627 SCHOOL YEAR IS TO PROVIDE AN OPPORTUNITY FOR PUBLIC COMMENT REGARDING THE AVAILABILITY AND SUFFICIENCY OF INSTRUCTIONAL MATERIALS FOR STUDENTS. ALL SUPPORTING DOCUMENTS ARE UNDER K SIX. THIS IS STRICTLY THE FOR PUBLIC COMMENT AT THIS TIME I'LL TURN IT BACK TO PRESIDENT ULRICH TO

OPEN THE PUBLIC HEARING. >> PRESIDENT ULRICH: AND I WILL OPEN THE PUBLIC HEARING FOR ADOPTION SUFFICIENT INSTRUCTIONAL MATERIALS. AND WE WILL OPEN AT 7:25 P.M.

I INVITE THE PUBLIC TO. NO COMMENTS FROM THE PUBLIC I WILL CLOSE THE HEARING AT 7:25 P.M.

[F. PRELIMINARY]

>> MOVE TO APPROVE. >> SECOND.

>> PRESIDENT ULRICH: EIGHT MOTION FROM DR. FLORES AND A SECOND FROM TRUSTEE. ALL IN FAVOR.

I. OPPOSED? HEARING NONE, MINUTES ARE APPROVED.

[H. PRESIDENT'S AND BOARD MEMBERS' REPORTS]

>> TRUSTEE LUCAS: THANK YOU, MADAM PRESIDENT.

LET'S SEE, LOOKING OVER MY CALENDAR.

TRUSTEE TEASDALE AND I HAD A COUPLE MEETINGS REGARDING THE ONGOING FORENSIC AUDIT AND ATTENDED THE 22ND ANNUAL SOUTHERN CALIFORNIA CONSTITUTION CONFERENCE.

THAT WAS AT THE REAGAN LIBRARY AND HAD A GREAT TIME.

THERE AND THIS LAST THURSDAY, FRIDAY, SATURDAY, SUNDAY OR THURSDAY, I COMPLETED THE CALIFORNIA SCHOOL BOARD ASSOCIATION MASTERS GOVERNANCE PROGRAM AS A FOUR MODULE

PROGRAM, THANK YOU. >> IT'S A BIG DEAL.

AND THEN HAD THE COUNTY BOARD CONFERENCE, AND LIKE PRESIDENT ULRICH SAID, THERE IS LOVE CONVERSATION OVER CHARTER SCHOOLS AND DIFFERENT THINGS THAT ARE GOING ON IN EDUCATION ON THE I FOUND THE CONFERENCE TO BE VERY INFORMATIVE.

SO THAT'S MY COMMENTS. >> PRESIDENT ULRICH: THANK YOU.

TRUSTEE KIDD? >> TRUSTEE KIDD: I ALSO HAD A CHANCE TO ATTEND THE CONFERENCE THIS PAST WEEKEND.

GOOD SESSIONS. I'LL BE CURIOUS TO SEE WHERE IT GOES. BECAUSE FIVE YEARS AGO, THE FIRST TIME I WENT, WAS PRIOR TO THE CHANGE WHERE IT WAS MUCH MORE PLANNED BY THE BOARD MEMBERS AND OUR OWN GROUP.

AND I THINK IT WAS PROBABLY ABOUT 75% MORE PEOPLE WITH THAT ONE THAN THIS ONE. WHICH WAS DISAPPOINTING BECAUSE IT WAS A GOOD TRAINING AND I WISH THERE WERE MORE COUNTY BOARD MEMBERS THERE. SO I'LL BE CURIOUS TO SEE IN THE NEXT FEW YEARS THAT KIND OF DIRECTION AC -- AND C SB A, AND LIKE I SAID, I'M HOPING WHICHEVER DIRECTION THAT MORE COUNTY BOARD MEMBERS START TO COME BECAUSE IT IS A VIABLE TRAINING. AND SO I'M HOPING THAT'S NOT SOMETHING THAT KIND OF DIES ON THE VINE, BUT KIND OF GETS REINVIGORATED AND WE GET MORE PEOPLE TABBING TOOK BUT OVERALL,

A VERY GOOD TRAINING. >> PRESIDENT ULRICH: AND

DR. FLORES. >> DR. FLORES: EVERYTHING, TRUSTEE KIDD SAID, I'M LOOKING FORWARD TO SEEING HOW THIS IS GOING TO PAN OUT. I THINK WE HAVE A CCP OUT THERE AS COMPETITION. WE ALSO HAVE THE COUNTY GOVERNANCE WORKSHOP. AND THAT'S TIMEFRAME JUST AS

[00:50:03]

PER WEEK. I'VE BEEN ON THAT ROAD.

I WAS AT THE SACRAMENTO FOR THE CALIFORNIA SCHOOL BOARD BOARD OF DIRECTORS MEETING. THE AGENDA ITEM THERE WAS.

WE DID THREE REVIEW OF THE EXISTING DIRECTOR.

GLOWING REMARKS. NO SURPRISES THERE, AND THE LAST ITEM FOR ME RIGHT BEFORE I WENT TO THE COUNTY CONFERENCE.

I WAS PART OF THE FUTURES 805 AND AN EVENT PUT ON BY MR. ANTHONY MARENCO AND HIS TEAM.

THEY HAD ABOUT 240 SOME ODD PARTICIPANTS FROM ST. PAUL UNIFIED MIDDLE SCHOOL AND HIGH SCHOOL.

AS TO BE ONE OF THE PRESENTERS ON THE BOARD.

IN SUPPORT OF THE DISTRICT. BUT TO MEET THE HIGHLIGHT AND DR. CONSUELO, I THINK YOU WOULD AGREE WITH ME THE KEYNOTE SPEAKER, A FORMER STUDENT OF MINE.

HE WAS IN MY HIGH SCHOOL. PROGRAM, INCREDIBLY QUIET STUDENT WHEN I MET HIM. HE HAS GROWN SO MUCH I'VE HIRED HIM AS MY INTERN FOR THE LAST TWO SUMMERS.

SECOND YEAR AT VENTURA COLLEGE, HOPING TO TRANSFER TO CAL STATE NORTHRIDGE. STUDY MECHANICAL ENGINEERING AND ON HIS PRESENTATION, HE ABSOLUTELY CRUSHED IT. PROGRAMME ABSOLUTELY CRUSHED IT, SHARED HIS PATH AND STRUGGLES AND HIS PLAN FOR FUTURE SUCCESS AND IT WAS A GREAT, GREAT PRESENTATION, HE GAVE IN BOTH ENGLISH AND SPANISH. AND IT REALLY RESONATED AND SET THE TONE FOR THE REST OF THE EVENING.

THAT'S MY REPORT. >> AND I AS WELL ATTENDED THE CONF CONFERENCE, AND ON SATURDAY, WE HAD A PRESENTATION FOR A DOCUMENTARY ON FOSTER YOUTH, AND WHAT CAME OUT OF THAT, IT WAS CA CALLED... "IMAGINE SELF?" NO, "POSSIBLE SELVES" AND THERE WAS DISCUSSION WITH SABRINA RODRIGUEZ WHO IS VENTURA UNIFIED SCHOOL BOARD MEMBER AND INCOMING CSBA PRESIDENT THAT WE ARE CONSIDERING HOSTING A VIEWING OF THIS DOCUMENTARY OF THE SUCCESSES THROUGH NO SHORT AMOUNT OF TRIALS AND TRIBULATIONS OF THESE FOSTER YOUTH. AND SO WE WILL BE DISCUSSING POSSIBLE WAYS TO HAVE A COUNTY MOVIE NIGHT AND SHOW THAT, TO BE DETERMINED. I ALSO WANTED TO MENTION UPCOMING EVENTS, AND I NOTICED THAT THE VENTURA COUNTY BOARD OF EDUCATION DINNER WAS NOT ON IS THERE, AND IT APPEARS THERE'S A NEW PROCESS. DO WE NEED TO -- I WAS VERY UNCLEAR ON THE -- DO WE JUST EMAIL STILL TO SAY WE'RE ATTENDING, OR, SHANNON, DID YOU WANT SOME FORMAL FORM FILLED OUT? I JUST WANT TO MAKE SURE

EVERYONE KNOWS THE PROCESS. >> [INAUDIBLE]

>> OKAY, SO JUST IN CASE NO ONE'S AWARE THAT THERE IS THIS FORM, ELECTRONIC FORM, AND IF YOU ARE PLANNING ON ATTENDING ON OCTOBER 19TH, TO FILL OUT THE ELECTRONIC FORM.

>> A BIG PLUG. THAT'S WHEN WE ARE GOING TO BE HEARING FOR THE TWO CANDIDATES FOR COUNTY SUPERINTENDENTS.

THAT'S PROBABLY ONE OF THE REASONS IT'S LIMITED.

WE'RE ALLOWED TO BRING GUESTS, BUT IT WILL BE TRUSTEES AND SUPERINTENDENTS SO WE CAN HEAR FROM THE TWO CANDIDATES.

>> OKAY, I JUST WANTED TO BRING THAT UP IN CASE ANYONE MISSED

[I. SUPERINTENDENT'S REPORT]

ON TO SUPERINTENDENT'S REPORT. >> GOOD EVENING, AGAIN.

I'M GOING TO GO OVER A FEW OF THE ITEMS. THEY'RE KIND OF COMBINED WITH A LOT OF US, BUT FOR DR. MORALES, ON AUGUST 31ST, HE AND STAFF PARTICIPATED IN A MEETING WITH THE MEXICAN CONSULATE IN PREPARATION FOR AN EVENT THAT IS WITH THE UNITED STATES MEMBERS FROM FLORIDA, OREGON, AND CALIFORNIA THAT WILL BE MEETING HERE IN VENTURA COUNTY FOR THE FIRST TIME IN AT LEAST A DECADE ON OCTOBER 21ST THROUGH THE 23RD. ON SEPTEMBER 4TH, DR. MORALES

[00:55:02]

WE HAVE A CELEBRATION IN SPRING AND SO THEY WANTED TO OFFER THEIR OPPORTUNITY TO BRING IN DIFFERENT LANGUAGES IN TO THAT SYSTEM. WE ARE VERY BUSY WITH THE EDUCATOR SUPPORT AND EFFECTIVENESS INDUCTION PROGRAM.

DR. MORALES AND I HAVE BEEN WELCOMING THE TEACHER INDUCTION ORIENTATIONS. THIS IS LED BY EXECUTIVE DIRECTOR DR. JOYCE SPRINGER, DR. ADRIAN PERALTA, DONNA VOLLMER AND TEAM. I LIKE THE DATA AND I KNOW FOR MR. TEASDALE WHEN HE GETS TO SEE THIS TOO, CURRENTLY, WE HAVE 478 TEACHERS, 358 MENTORS, 50 RESIDENCY TEACHERS, THEIR MENTORS, AND 115 DESIGNATED SUBJECT CREDENTIAL CANDIDATES.

THAT WOULD BE THE CT, ADULT COED AND THEIR SUPPORT PROVIDERS.

SO WITH ADMINISTRATORS BEING WELCOMED THIS WEEK, THE COHORT IS JUST UNDER 1200 WONDERFUL HUMANS THIS YEAR SERVING OUR STUDENTS. TEAM MEMBERS INCLUDING DR. MORALES ALSO ATTENDED THE VENTURA COUNTY CIVIC ALLIANCE FUTURE OF THE REGION CONFERENCE ON SEPTEMBER 14TH.

TEAM MEMBERS DR. MORALES AND ALICIA MCFARLANE, DIRECTOR OF EARLY CHILDHOOD PROGRAMS, ATTENDED THE ISABELLA PROJECT STEERING COMMITTEE ON SEPTEMBER 15TH.

JUST SOME BACKGROUND ON THAT FOR THOSE WHO MAY NOT KNOW, IT'S A PILOT THROUGH THE VENTURA COUNTY COMMUNITY FOUNDATION THAT WAS ESTABLISHED IN 2021 WITH THE GOAL OF WORKING WITH THE FIRST COMMUNITY SANTA PAULA TO HAVE HIGH QUALITY, FULL-TIME EARLY EDUCATION FOR ALL FAMILIES WITH THE MODEL TO REPLICATE THROUGHOUT VENTURA COUNTY. ON SEPTEMBER 16TH, DR. MORALES WELCOMED THE CONVENING OF THE VENTURA COUNTY STUDENT ATTENDANCE REVIEW BOARD, WHICH IS OUR SARB.

VENTURA COUNTY OFFICE AND VENTURA UNIFIED WERE DESIGNATED AS MODEL SARBS BY THE CALIFORNIA DEPARTMENT OF EDUCATION LAST SPRING. OUR DIRECTOR MIKE WINTERS LEADS THIS WORK ALONG WITH DR. CONSUELO HERNANDEZ WILLIAMS. AND JUST LAST WEEK, IF YOU WERE IN OUR AREA, YOU WOULD HAVE SEEN 600 MIDDLE SCHOOL AND HIGH SCHOOL STUDENTS WHO WERE ATTENDING THE PEER WELLNESS TRAINING FACILITATED BY THE COMPREHENSIVE HEALTH AND PREVENTION PROGRAM TEAM LED BY CHRIS RIDGE, DIRECTOR. THIS MONTH IS SUICIDE PREVENTION AND AWARENESS MONTH, AND A LOT OF THE TOPICS WERE AROUND THOSE TRAININGS. AND FINALLY, DR. FLORES MENTIONED DR. MORALES AND DR. CONSUELO HERNANDEZ WILLIAMS WERE ALSO AT THE FUTURE READY 805.

>> THANK YOU. I'M JUST GOING TO ASK, DOES ANYONE HAVE A LEGISLATIVE REPORT TO SHARE?

[K. CONSENT/ACTION]

SO I'D LIKE TO POSSIBLY BE ABLE TO LOOK AT THESE INDIVIDUALLY.

UNLESS THERE'S ANY DISSENT FROM THE BOARD.

SO I WANT TO -- SO THANK YOU FOR THE REPORTS.

I'M ASSUMING LISA KLEIN, YOU PREPARED THESE, SO THANK YOU FOR THESE BOARD REPORTS. IT IS HELPFUL.

AND SO THE PIE CHARTS WERE HELPFUL AS THEY WERE BROKEN DOWN. I JUST WONDER IF YOU CAN PROVIDE A LITTLE CONTEXT WHY YOU CHOSE THESE PARTICULAR ONES OR JUST TO DISPLAY IT THIS WAY? JUST FOR MY OWN CONTEXT.

>> WHEN WE GAVE YOU THE FIRST REPORT, IT WAS REALLY LARGE.

WHEN WE STARTED THIS PROJECT. AND MR. TEASDALE ASKED FOR SOME KIND OF CHARTS TO BREAK IT DOWN A LITTLE BIT BECAUSE HE FELT IT WAS A LOT OF INFORMATION. AND SO I TRIED TO PICK THREE CATEGORIES THAT WOULD KIND OF SHOW THE TYPES OF POS, THE AMOUNTS, AND THE DEPARTMENTS THAT WERE USING THEM.

THERE'S REALLY NOT A LOT OF WAYS, UNLESS IT'S BY VENDOR OR SOMETHING, AND WITHOUT ANY OTHER GUIDANCE, I STARTED WITH THIS AND I FIGURED IF YOU WANTED TO GIVE FEEDBACK, I COULD TWEAK IT

[01:00:02]

WE CAN ADD TO IT ANYTIME. >> WELL, THANK YOU FOR THAT.

I DO APPRECIATE IT. I ENJOYED LOOKING THROUGH THERE, AND I HAD A COUPLE OF PARTICULAR QUES QUESTIONS, GOING THROUGH AND TRYING TO FAMILIARIZE WHAT'S NORMAL MONTHLY STUFF AND WHAT'S NEW STUFF AND I CAME ACROSS -- SO $20,000 READY PAYMENT FOR TECHNOLOGY SUPPORT.

I WAS CURIOUS WHAT THAT WAS. >> THIS IS A NEW ITEM.

ONE OF THE DISTRICTS IN OUR COUNTY IS ASKING TO LEAVE THE PLATFORM AND GO TO THEIR OWN STUDENT INFORMATION SYSTEM, AND IT'S A HUGE UNDERTAKING. VENTURA UNIFIED DID THIS RECENTLY AND THERE WERE A LOT OF PROBLEMS, SO WE WANTED TO MAKE SURE THAT THIS WAS A SMOOTH TRANSITION FOR THEM AND BECAUSE COLLEEN HAD WORKED ON IT BEFORE AND SHE IS NOW DOING CONSULTING IN HER RETIREMENT. I GUESS SHE DIDN'T WANT TO RETIRE FULLY, SO THEY ASKED FOR HER TO COME IN AND HELP WITH THIS, SO WE BROUGHT HER IN FOR THIS PROJECT AND A FEW OTHER PROJECTS WE'RE WORKING ON IN TECHNOLOGY AS WE'VE HAD A LOT OF TURNOVER THERE AND JUST TO GIVE SOME GUIDANCE ON SOME OF THE

AREAS WE NEED SOME FOCUS ON. >> SO HOW MANY DISTRICTS, IS

THIS CUE? >> IT'S A STUDENT INFORMATION SYSTEM WHERE YOU TAKE ATTENDANCE AND GET A LOT OF YOUR DATA REGARDING STUDENTS INSIDE OF THERE, AND WE HAVE FOUR LEAS.

OUR LARGE LEAS WILL NOW BE ON THEIR DIFFERENT SYSTEM, MOVING

> OKAY, SO IN THE PAST, DID Select to skip to this part of the video">AWAY FROM "Q." >> OKAY, SO IN THE PAST, DID

THEY I'M ASSUMING PAY US? >> CORRECT.

>> SO IS THIS A MATERIAL LOSS OF REVENUE?

>> IT WILL BE A WASH BECAUSE WE DO A PASS THROUGH OF FUNDS, SO WHATEVER IT COSTS US, WE PASS THROUGH, AND WE TYPICALLY PAY PER ADA. SO AS WE LOSE ADA, OUR BILL WILL

ALSO GO DOWN ALSO FOR IT. >> GOT IT.

SO ALONG THOSE LINES, THE VOIP AND TECHNOLOGY INFRASTRUCTURE SUPPORT, WAS THAT... PART OF THE SAME --

>> THAT WAS DUE BECAUSE WE CURRENTLY DO NOT A HAVE A DIRECTOR OF INFRASTRUCTURE IN THE DEPARTMENT.

IT WAS FOR CURRENT STAFF. WE HAVE AN ASSISTANT DIRECTOR AND FOUR STAFF MEMBERS, AND THIS COMPANY WAS AVAILABLE TO THEM.

AGAIN, WE HAD LOTS OF RETIREMENT IN TECHNOLOGY OVER THE LAST TWO YEARS. WE'VE LOST A LOT OF HISTORY AND KNOWLEDGE, SO TRYING TO GET THOSE STAFF MEMBERS UP TO SPEED AND GIVING THEM SOMEONE THEY CAN CALL ON WHEN THEY HAVE AN ISSUE.

BECAUSE AS I'M THE SUPERVISOR OF TECHNOLOGY, I CERTAINLY COULDN'T TELL THEM HOW TO TROUBLESHOOT A SERVER, UNFORTUNATELY, BUT WE GIVE THEM SOME HELP WITH THAT. THIS COMPANY IS ONGOING.

WE DON'T PAY THEM NECESSARILY WHAT THE CONTRACT STATED.

IT WAS ONLY AN AS-NEEDED AND IF WE CALL.

>> IT'S AN HOURLY? >> YES.

>> GOT IT. THANK YOU FOR THAT.

THOSE ARE MY QUESTIONS. FELLOW BOARD MEMBERS, I KIND OF

HIJACKED IT. >> ON THE FIRST IMMEDIATE PAGE AFTER THE PIE GRAPHS, I NOTICED A COUPLE FOR SUPPORT FOR SOCIAL EMOTIONAL LEARNING AND LOOKED LIKE MAYBE FOR A HIGH SCHOOL AND MIDDLE SCHOOL. IS THAT FOR A YEARLY BASIS TO SUPPORT THEIR SOCIAL EMOTIONAL PROGRAM?

>> IF I'M CORRECT, YOU'RE LOOKING AT THE FOURTH ONE DOWN?

>> YES. >> THIS IS A BEHALF THE WELLNESS GRANTS, SO EACH OF THE DISTRICTS THEN BASED ON THEIR ADA GETS A

CERTAIN AMOUNT FOR THE YEAR. >> OKAY.

IT KIND OF SPARKED MY KNOWLEDGE. I WANT TO QUICKLY GO BACK TO SOMETHING I MISSED LAST MONTH THAT CAME UP IN A MEETING THAT I HAD WITH TRUSTEE TEASDALE AND MS. STARK THAT THERE WAS A

[01:05:02]

CAN YOU SPEAK TO THAT? I KNOW IT WAS LAST MONTH.

I APOLOGIZE. >> YEAH, I WISH -- I HAVE IT HERE, BUT THE 600 STUDENTS WERE JUST HERE LAST WEEK, SO IT'S

FRESH IN MY MIND. >> OKAY.

>> SO WE HAVE 122 WELLNESS CENTERS ACROSS OUR COUNTY, HIGH SCHOOL, MIDDLE SCHOOL, AND NOW ENTERING ELEMENTARY.

SO OUR MIDDLE SCHOOL STUDENTS AND OUR HIGH SCHOOL STUDENTS GET TRAINED FOR FOUR DAYS. THESE ARE PART OF THEIR WELLNESS WORK. THEY VOLUNTEER DURING BREAKS, LUNCH, AND DURING THE DAY AND EVENING.

SO WHEN THEY LEAVE THESE EVENTS, THAT WATER BOTTLE IS FOR THEM, AND IT USUALLY HAS A CATCHPHRASE AROUND WELLNESS OR SOCIAL

EMOTIONAL. >> SO WITH THE TRAINING, IS IT TO HELP THEIR FELLOW PEERS IDENTIFY THINGS THAT MAYBE THEY'RE GOING THROUGH OR WHAT TYPE OF TRAINING ARE THEY GOING

THROUGH? >> SO EACH WELLNESS CENTER IS LOCALLY DRIVEN, BUT THE STUDENTS THAT ARE IN THERE ARE WITH A COUNSELOR, THEY'RE WITH A GUIDANCE TECH, DEPENDING HOW THE DISTRICT ROLLS OUT THEIR WELLNESS CENTER.

SO IN THE TRAINING, THERE FIRST OF ALL LEARNING ABOUT WELLNESS, WHAT IT MIGHT BE FOR MENTAL HEALTH, WHAT IT MIGHT BE TO GET A QUESTION THAT YOU DON'T FEEL COMFORTABLE WITH AT A MIDDLE SCHOOL OR HIGH SCHOOL AGE AND HOW TO THEN WORK WITH ADULTS TO GET THE RIGHT ADULT TO DEAL WITH THAT PROBLEM OR I WOULDN'T CALL IT A PROBLEM, BECAUSE THAT WOULD BE A STIGMA.

BUT BASICALLY TO WORK WITH THE STAFF.

SO OUR WELLNESS CENTERS ARE OPEN NOW BEFORE SCHOOL, DURING BREAK, DURING LUNCH, AND AFTER SCHOOL, AND THESE KIDS WILL FILTER IN AND WORK WITH THEIR COUNSELOR, GUIDANCE TECH WITHIN THAT.

SO THAT'S -- THE TRAINING IS HERE.

JUST THIS MORNING, I WAS ON A ZOOM WITH ONE OF OUR LOCAL DISTRICTS AND THEIR COUNSELORS AND GUIDANCE, AND WHAT THEY WERE SHARING IN THAT ZOOM IS HOW THEN LOCALLY THEY HAVE THEIR OWN BYLAWS ON HOW PEOPLE WORK WITH IT.

SO THE WELLNESS, ANY OF THOSE PURCHASES ARE ALSO THROUGH THE VENTURA COUNTY BEHAVIORAL HEALTH, THE GRANT.

SO BY THE TIME IT GETS TO HERE, IT'S GONE THROUGH THE VETTING OF THIS IS AN OKAY EXPENDABLE AMOUNT FOR THOSE TYPES OF SWEATSHIRTS, T-SHIRTS, WATER BOTTLES, GLOW STICKS.

I THINK WE ALSO SPOKE TO THE DEEJAY, THE PERSON THAT'S MAKING THE MUSIC AND THE ANNOUNCEMENTS, PHOTO BOOTHS AT THE PREVIOUS

MEETING. >> OKAY, PERFECT.

THANK YOU. I APPRECIATE THAT VERY MUCH.

REGARDING THE TECHNOLOGY, I WAS MADE AWARE THIS WEEKEND THAT THE WEB SITE WAS DOWN. I GUESS WE HAD SOME I.T. ISSUES.

I RECOGNIZED -- I GOT A COUPLE OF PHONE CALLS THAT THE AGENDA FOR THIS MEETING WASN'T AVAILABLE ON THE WEB SITE.

HAS THERE BEEN ANY I.T. ISSUES AT ALL IN THE LAST MONTH OR TWO THAT THE BOARD SHOULD BE AWARE OF?

>> NO. THE WEB SITE WENT DOWN.

WE'RE USING A FREE PLATFORM AND IT'S VERY OLD.

IT'S BEEN BROUGHT TO MY ATTENTION JUST AS THE SITE WENT DOWN, WE ALSO HAD A COUPLE OF HACKERS THAT TRIED TO POST ADVERTISEMENTS TO OUR PAGE. THEY DIDN'T GET IN TO ANYTHING, BUT THEY JUST WANTED TO POST ADVERTISEMENTS.

WE FOUND THE BREACH WAS IN THE SOFTWARE.

SO THEY FIXED IT AND HAD TO RESTORE IT BACK TO TWO WEEKS AGO TO GET IT RESTORED. SO ANYTHING THAT WAS POSTED IN THE LAST TWO WEEKS DIDN'T APPEAR RIGHT AWAY.

IT WAS JUST FIXED THIS WEEKEND. BUT THEY GOT ALL THAT RESTORED AND THEY'RE WORKING ON GETTING EVERYTHING BACK UP TO DATE.

WE'RE ALSO LOOKING AT NEW PLATFORMS AND GOING TO SOMETHING A LITTLE MORE ROBUST AND WITH THE LAWS CHANGING AND HAVING TO HAVE THE INTERACTIVE CAPABILITIES FOR PEOPLE WITH DISABILITIES AND ALL THAT, WE WANT TO BE COMPLIANT.

WE'RE LOOKING AHEAD TO THE FUTURE FOR THAT AND WE'LL BE BRINGING MORE INFORMATION TO YOU ON THAT.

WE JUST STARTED THAT IN THE LAST TWO WEEKS.

>> DID THEY ACTUALLY GET ON THE WEB SITE AND EDIT IT?

>> I'M NOT SURE. I DIDN'T GET THE FULL REPORT.

DAVE, DO YOU KNOW THAT? >> [INAUDIBLE]

[01:10:14]

>> SO MORE TO COME. >> WAS THIS CONSIDERED A DATA

BREACH AT THAT POINT? >> NO, THEY DIDN'T GET IN TO ANYTHING AND ACCESS TO ANYTHING. THEY WERE JUST ALLOWED TO ADD CONTENT TO OUR SITE, WHICH WAS AN ADVERTISEMENT.

>> IS THERE ANY OTHER OUTSTANDING ISSUES THE BOARD

NEEDS TO BE AWARE OF? >> THERE WAS A POTENTIAL DATA BREACH FOR THE BCSFSA THAT THEY ARE HAVING INVESTIGATED, BUT I HAVE NOT HEARD RESULTS OR ANYTHING FROM THEM ON WHERE THEY ARE AT WITH THAT -- WHAT THEIR CLAIM, PEOPLE WHO ARE INVESTIGATING, IF THEY FOUND ANYTHING OR IF THERE WAS A BREACH OF THEIR DATA. THERE WAS NOTHING WITH VCOE THAT WE'VE ACKNOWLEDGED AND NO DATA BREACH AND NOTHING REPORTED.

JUST BCSFA HAD AN IDEA THEY WERE DATA BREACHED AND THEY WERE DOING INVESTIGATIONS, BUT THE REPORT IS TO BE OUT SOON AND I HAVE NOT HEARD IN THE LAST WEEK ANY UPDATES.

>> OKAY. THE OTHER QUESTION I HAVE REGARDING THE... LET'S SEE HERE.

THE $20,000 FOR COLLEEN STEED. YOU SAID THAT WAS FOR THE SCHOOL

DISTRICT THAT'S LEAVING? >> THAT'S PARTIALLY WHAT SHE'S WORKING ON, YES, IS THE SUPPORT FOR THE TRANSITION TO -- IT'S LIKE A YEAR-LONG PROJECT. THEY PLAN TO GO LIVE NEXT JULY, SO... [INDISCERNIBLE]

>> IS SHE -- WHAT IS HER OFFICIAL TITLE?

>> SHE IS A CONSULTANT. SHE IS NOT AN EMPLOYEE.

SHE OPENED A CONSULTING BUSINESS AFTER SHE RETIRED AND DOES THIS WORK, AND SHE'S BEEN WORKING WITH DISTRICTS IN OUR COUNTY ON OTHER DATA AND STUDENT DATA, AND SHE'S AN EXPERT IN CAL PADS AND THE "Q" PLATFORM, SO SHE'S BEEN WORKING DOING THAT WORK AND NOT JUST IN OUR COUNTY, ALL OVER THE STATE.

>> OKAY. I WAS FORWARDED AN EMAIL THIS AFTERNOON. I GUESS SHE'S USING THE TITLE "INTERIM CHIEF TECHNOLOGY OFFICER" HERE FOR TECH SERVICES

FOR VENTURA COUNTY OFFICE OF ED. >> I WILL LOOK IN TO THAT AND

GET THAT CORRECTED. >> IS THERE A REASON SHE WOULD

BE USING THAT? >> I HAVE NO IDEA, SIR.

I'M SORRY, I DON'T KNOW. >> I THINK IT'S SOMEWHAT

TROUBLING. >> YEAH, I AGREE, AND I WILL ADDRESS IT FIRST THING IN THE MORNING.

>> OKAY, THANK YOU. >> TRUSTEE FLORES, TRUSTEE KIDD, QUESTIONS? ALL RIGHT, I'LL MAKE A MOTION TO

ACCEPT K1. >> SECOND.

>> SECONDED BY TRUSTEE KIDD. ALL IN FAVOR?

>> AYE. >> AYE.

>> OPPOSED? HEARING NONE, THAT PASSES.

THEN WE HAVE K2, K3. HAPPY TO TAKE THOSE TOGETHER.

I JUST HAVE A QUESTION ABOUT 4 AND 5.

SO SINCE I'LL BE SIGNING THE PAPERWORK, I FIGURED I SHOULD ASK FIRST BEFORE SIGNING. SO I'LL MAKE A MOTION TO ACCEPT K2 AND 3. ES

>> SECOND. >> SECONDED BY DR. FLORES.

ANY DISCUSSION? ALL IN FAVOUR?

>> AYE. >> AYE.

>> AYE. OPPOSED? HEARING NONE, MOTION PASSES 4-0. AND ON TO K4.

YEAH, K4. THAT'S THE GANN LIMIT.

ACTUALLY, I SHOULD HAVE PUT THAT ONE IN THERE.

HAPPY TO MAKE A MOTION TO ACCEPT K4, PROCEDURAL, BUT IF YOU WANT TO DISCUSS THAT ONE, I'M OPEN TO THAT. OR SOMEONE CAN SECOND MY MOTION.

>> I'LL SECOND. >> DR. FLORES SECONDS.

ALL IN FAVOUR? >> AYE.

>> AYE. >> AYE.

OPPOSED? HEARING NONE, MOTION PASSES 4-0.

NOW I WOULD LOVE TO HEAR JUST BACKGROUND BEFORE I SIGN K5, WHICH IS AUTHORIZATION OF DISTRICT REPRESENTATIVES.

[01:15:05]

>> YES, IT IS PROCEDURAL. IT HAS TO DO WITH CONSTRUCTION PROGRAMING AND THEY REQUIRE THAT WE HAVE AUTHORIZED SIGNATORIES ON FILE AND MS. KEY WAS OUR PREVIOUS PERSON AND WITH HER GONE, WE'RE UPDATING THE RECORDS TO REFLECT THAT I WILL BE TAKING HER PLACE AND DAVID HAS ALWAYS BEEN ON THERE AS THE ALTERNATE S SIGNER ALSO.

>> THANK YOU FOR THAT. SO I'LL MAKE A MOTION TO APPROVE K5. SECONDED BY TRUSTEE KIDD.

ALL IN FAVOUR? AYE?

>> AYE. >> OPPOSED? HEARING NONE, THAT PASSES 4-0. AND THEN K6, SUFFICIENCY RESOLUTION, I KNOW THIS IS ALSO A STANDARD, BUT I'M SIGNING THAT WE HAVE SUFFICIENT TEXTBOOKS AND MATERIALS FOR ALL STUDENTS, AND I WOULD JUST LOVE TO HEAR A CONFIRMATION OF THAT BEFORE I

SIGN AWAY. >> [INAUDIBLE]

>> THANK YOU, PRESIDENT ULRICH, TRUSTEES, CABINET, MEMBERS OF THE COMMUNITIES. YOU ARE CORRECT, TRUSTEE ULRICH.

THIS ITEM IS CONNECTED TO AGENDA ITEM E2, AND THIS IS ALSO THE ITEM WE SEE ON OUR QUARTERLY REPORT, AND WE WOULD LIKE TO CONFIRM THAT WE ARE FULLY IN COMPLIANCE.

>> THANK YOU FOR THAT. AND WITH THE FACT THAT WE ARE FULLY IN COMPLIANCE, I WOULD LIKE TO MAKE A MOTION TO ACCEPT

K6. >> I'LL SECOND THAT.

>> AND SECONDED BY TRUSTEE LUCAS.

ALL IN FAVOUR? AYE? OPPOSED? HEARING NONE, MOTION PASSES 4-0.

[L. PRESENTATIONS]

WE MOVE ON TO L1, WHICH IS PRESENTATION FOR GATEWAY STATE FUNDED SCHOOL CONSTRUCTION PROGRAM.

>> YES, THIS EVENING, WE HAVE MR. DAVID FETE WITH US, THE DIRECTOR OF FACILITIES. HE'S GOING TO GIVE YOU AN UPDATE TO THE PROJECTS WE HAVE. WE HAVE TWO PROJECTS PENDING FUNDING WITH THE STATE ALLOCATION BOARD FOR GATEWAY NEW CONSTRUCTION AND GATEWAY MODERNIZATION.

SO IT'S BEEN A WHILE BECAUSE IT TAKES A WHILE SOMETIMES FOR THE FUNDING TO GO THROUGH, SO WE THOUGHT WE WOULD GIVE YOU AN UPDATE OF THE PROGRAM AND PROJECTS WITH NO ACTION AND THEN ONCE THE STATE ALLOCATION BOARD MEETS AND DECIDES IF WE'RE ON THE FUNDING LIST, WHICH WE ARE TOLD WE ARE, WE'LL NEED TO TAKE ACTION IMMEDIATELY IF WE WANT TO MOVE FORWARD.

SO WE WANTED TO GIVE YOU TIME TO GET SOME INFORMATION.

DAVID, PLEASE. >> THANK YOU, LISA.

GOOD EVENING, PRESIDENT ULRICH, TRUSTEES, CABINET.

THANKS FOR HAVING ME. THE INFORMATION I'M PRESENTED IS JUST FOR YOUR INFORMATION. WE'RE NOT ASKING YOU TO MAKE ANY DECISION TODAY. IT'S JUST TO GIVE YOU AN UPDATE ON THE OVERALL PROGRAM AND I'M HAPPY TO TAKE ANY QUESTIONS YOU MAY HAVE, AND FEEL FREE TO STOP ME AT ANY POINT IF YOU HAVE ANY QUESTIONS, PLEASE. THE PRESENTATION IS ABOUT THE VCOE'S STATE FUNDSED SCHOOL CONSTRUCTION PROGRAM.

LISA MENTIONED THE PROGRAM IS MANAGED BY THE OFFICE OF PUBLIC SCHOOL CONSTRUCTION, OPSC. THE PROGRAM ITSELF IS CALLED STATE FACILITIES PROGRAM, SFP. SFP WAS ESTABLISHED IN 1998 VIA SENATE BILL 50, AND THE STATE PROVIDES FUNDING TO LEAS.

SCHOOL DISTRICTS TYPICALLY HAVE THE OPPORTUNITY TO WORK ON PROJECTS BASED ON COST SHARING CONCEPT WITH THE STATE FOR MODERNIZATION. IT'S BEEN 60% OF THE PROJECT PAID BY THE STATE, 40% BY THE SCHOOL DISTRICTS C.

COUNTY OFFICES DON'T HAVE AN OPPORTUNITY TO CHARGE FOR DEVELOPER FEES ON SCHOOL DISTRICTS.

COUNTY OFFICES ARE ELIGIBLE TO APPLY FOR 100% STATE FUNDING, AND THE PROGRAM IS CALLED "100% FINANCIAL HARDSHIP" OFFERED TO COUNTY OFFICES. IN THE PAST FROM SOMEWHERE AROUND 2012 TO 2020, WE HAVE USED HUNDRED PERCENT HARDSHIP

[01:20:03]

MODERNIZATIONS AT PHOENIX, AT PENFIELD, DWYER, BOSWELL, THOSE HAVE ALL BEEN COMPLETED, AND NEW CONSTRUCTION AS YOU MAY KNOW, FOSTER WAS CONSTRUCTED AROUND 2012 AND TRITON WAS FINISHED IN 2020. AS LISA MENTIONED, WE NOW HAVE TWO ADDITIONAL PROJECTS. THE GATEWAY MODERNIZATION, THIS IS THE MODERNIZATION OF EXISTING GATEWAY CAMPUS.

THE APPLICATION ITSELF PREDATES ME.

IT WAS SUBMITTED TO OPSC IN 2015.

DESIGN FUNDING WAS APPROVED IN RECEIVED IN 2020, AND THE AMOUNT WAS 157,560. WE WENT THROUGH A REQUEST FOR QUALIFICATIONS, REQUEST FOR PROPOSAL, RFQ, RFP PROCESS, SELECTED ARCHITECT THROUGH A BEST VALUE SELECTION PROCESS.

THE DESIGN WAS APPROVED BY THE DIVISION OF STATE ARCHITECT DSA IN 2023, AND THE APPROXIMATE SCOPE UPGRADING, THE REST ROOMS AND MAKING THEM ADA COMPLIANT, LIGHTING UPGRADES, ADA UPGRADES OUTSIDE IN THE EXTERIORS AND ADDITION OF A SHADE SHELTER.

EXPECTED CONSTRUCTION FUNDING NOW AS LISA MENTIONED, ONCE THE STATE ALLOCATION BOARD APPROVES OUR APPORTIONMENT, WE'RE EXPECTING $1.7 MILLION FOR CONST CONSTRUCTION. THE APPORTION APPROVAL ANTICIPATED AT THE NEXT STATE ALLOCATION BOARD MEETING IN OCTOBER 28 OF THIS YEAR. THERE'S A DISCLAIMER.

WE THINK THAT'S WHEN THE STATE ALLOCATION BOARD WILL TAKE OUR PROJECT, BUT THERE'S ALWAYS A CHANCE THAT OUR PROJECT MAY GO TO THE FOLLOWING, BUT OUR BEST GUEST IS OCTOBER 28TH WILL BE THE MEETING. AND WE HAVE TO AWARD A CONSTRUCTION CONTRACT WITHIN 90 DAYS AFTER THAT DATE WHEN WE RECEIVE APPROVAL FOR OUR APPORTIONMENT FROM THE STATE.

ALSO, BECAUSE WHICH RECEIVED THE DSA APPROVAL IN 2023, THE DSA APPROVAL STATUS ONLY LASTS FOR FOUR YEARS, SO WE HAVE TO CONSTRUCT OR START CONSTRUCTION WITHIN FOUR YEARS OF THE ORIGINAL DATE, WHICH IS NO LATER THAN FEBRUARY 21ST OF 2027.

BUT ONCE WE START THE PROJECT, WE CAN WORK WITH THE SCHOOL.

OBVIOUSLY WE CAN'T ACCOMPLISH THE WHOLE PROJECT IN A FEW WEEKS WHEN SCHOOL IS OUT, SO WE MAY HAVE TO DO IT ON A SUMMER BREAK AND POTENTIALLY ANOTHER SUMMER BREAK.

SIMILAR TO HOW THE MODERNIZATIONS OF THOSE PREVIOUS

SCHOOLS WERE ACCOMPLISHED. >> THAT'S A REALLY QUICK TURNAROUND. IS IT POSSIBLE TO RETAIN -- GET

BIDS FOR CONSTRUCTION AND -- >> YES, WE ARE STARTING THE PROCESS, AND I'M ACTUALLY GOING TO GET TO THAT POINT.

>> OKAY, I'LL LET YOU DO THAT. >> ALL RIGHT, THANK YOU.

SO THE NEXT PROJECT IS NEW CONST CONSTRUCTION, AND IT STARTED WITH THE HUNDRED PERCENT FINANCIAL HARDSHIP FUNDING CONCEPT.

PARALLEL TO THE GATEWAY MODERNIZATION BACK IN PRIOR TO 2015 OR 2015, IT WAS DETERMINED THAT THERE IS ELIGIBILITY FOR VCOE TO RECEIVE STATE FUNDING FOR CONSTRUCTING CLASSROOMS, AND THE ELIGIBILITY IS BASED ON ENROLLMENTS.

IN THIS CASE, IT'S NOT JUST THE ENROLLMENT OF VCOE SCHOOLS, BUT ALSO BECAUSE THERE ARE FIVE CHARTER SCHOOLS THAT HAVE BEEN APPROVED BY VCOE. THEIR ENROLLMENTS FALL UNDER VCOE'S ENROLLMENT. THAT'S WHY WHEN THE APPLICATION WAS SUBMITTED, THE ENROLLMENT NUMBERS DETERMINED THAT THERE'S ELIGIBILITY FOR VCOE TO CONSTRUCT NEW EIGHT CLASSROOMS. THOSE CHARTERS ARE BRIDGES, MATES, RIVER OAKS, DESIGN

[01:25:11]

THE ARCHITECTS WERE SELECTED ON THE SAME SELECTION PROCESS.

WE DID THE SELECTION FOR BOTH PROJECTS AT THE SAME TIME, AND DSA APPROVAL IN 2023, AND WE NOW ARE EXPECTING CONSTRUCTION FUNDING TO BE $8.7 MILLION. AGAIN, THE APPORTIONMENT APPROVAL IS EXPECTED NEXT MONTH, AND WITHIN 90 DAYS, WE HAVE TO GO BACK TO OPSC WITH OUR FUNDING RELEASE APPLICATION, AND AS PART OF THAT FUNDING RELEASE APPLICATION, WE HAVE TO HAVE A CONSTRUCTION CONTRACT SIGNED AND READY TO START CONSTRUCTION.

OUR TIMELINES, AGAIN, FEBRUARY 20, 21ST IS THE START OF CONSTRUCTION, AND FOR THIS PROJECT, WE ANTICIPATE IT TO LAST 18 TO 24 MONTHS CONSTRUCTION.

PRESIDENT ULRICH, DID I ANSWER YOUR QUESTION ON THE TIMELINES?

>> [INAUDIBLE]. >> CAN I ASK REAL QUICK?

>> SURE. >> JUST SO I UNDERSTAND, SO YOU HAVE NEW CONSTRUCTION GATEWAY ANNEX, BUT FOR THE EIGHT CLASSROOMS, ARE THEY -- JUST WANT TO MAKE SURE I UNDERSTAND -- AT THE GATEWAY ANNEX OR INDIVIDUAL SCHOOLS?

>> YEAH, IT'S ACTUALLY A NEW LOCATION.

THE LOCATION IS AT THE AIRPORT CAMPUS.

IT'S WHERE THE OLD TRITON USED TO BE.

IT IS A VACANT PIECE OF LAND, CURRENTLY, 1.5 ACRES APPROXIMATELY, ADJACENT TO PHOENIX.

IT'S CHARTER SCHOOL, CEC, AND THE EXISTING GATEWAY IS TO THE

NORTH OF THE PROPERTY. >> I THINK WHAT TRUSTEE KIDD WAS ASKING ABOUT IS THE ELIGIBILITY IS FOR GATEWAY, BUT THEN IT --

>> IT DOESN'T REALLY HAVE TO DO WITH --

>> -- IT APPROVED CHARTER SCHOOLS.

>> OR IS IT MORE JUST THEIR ENROLLMENT BOOSTED THE MONEY TO BUILD GATEWAY, SO THEY'RE NOT REALLY BENEFITING -- I MEAN, THEY ARE INDIRECTLY, BUT NOT DIRECTLY.

>> CORRECT, THEY COULD INDIRECTLY BENEFIT BY HOWEVER

VCOE DECIDES TO USE AND -- >> SURE, BUT NOTHING'S GOING TO

HAPPEN, IT'S ALL HAPPENING HERE. >> THOSE CHARTERS HAVE TO ACTUALLY GO TO THEIR OWN SCHOOL DISTRICTS.

>> RIGHT, IT'S MORE WE GOT TO COUNT THEIR ENROLLMENT TO HELP

GET THE MONEY FOR THE PROJECT. >> YES.

>> WITH GATEWAY, I DON'T KNOW IF IT WAS THE LAST MEETING BEFORE THE PRESENTATION ON THE COMMUNITY SCHOOLS GRANT, RIGHT, FOR GATEWAY, WHICH I KNOW THEY'RE SEPARATE FUNDS, BUT I KNOW THERE'S A LOT THAT GOES ON TOO WITH COMMUNITY SCHOOL AND THAT GRANT MONEY AND THEN CONSTRUCTION AT THE SAME TIME SEEMS LIKE IT'S GOING TO BE A BIG -- A LOT GOING ON AT GATEWAY

BETWEEN THE TWO -- >> I COULD CLARIFY, MR. KIDD.

>> OKAY. >> THE COMMUNITY SCHOOLS GRANT, THE PURPOSE OF THE COMMUNITY SCHOOLS GRANT IS FOR US TO BE ABLE TO EXPAND AND BUILD UPON RELATIONSHIPS THAT WE HAVE WITH COMMUNITY-BASED ORGANIZATIONS. SO THE FUNCTION OF THE COMMUNITY SCHOOL GRANT IS TO BRING IN AGENCY PARTNERS.

SO SOME OF YOU WENT TO BACK-TO-SCHOOL NIGHT AND OPEN HOUSE, FOR EXAMPLE, AND YOU WILL NOTICE THAT BECAUSE OF THE GRANT, WE'RE ABLE TO FACILITATE MORE CONVENINGS AND DIRECTLY CONNECT THE FAMILIES WITH THE AGENCIES.

SO THINK OF IT LIKE A ONE-STOP-SHOP MODEL.

SO WHILE THE COMMUNITY SCHOOLS GRANT FUNDS A COORDINATOR, THAT IS THROUGH THE PROGRAMMATIC LENS AND THROUGH THE COORDINATION AND FACILITATION OF MEETINGS AND PARTNERSHIPS WITH COMMUNITY-BASED ORGANIZATIONS AND AGENCIES, AND WHAT MR. FATEH IS DESCRIBING IS THE FISCAL AND THE CONSTRUCTION SIDE OF THINGS.

AND SO WHILE THAT LOCATION IS ALREADY IDENTIFIED, THAT DEVELOPMENT THAT WILL BE TAKING PLACE IS IN AN ENTIRELY SEPARATE AREA THAT WOULD NOT DISRUPT WHAT IS HAPPENING AT PHOENIX, AT GATEWAY AND THE CEC AT ODYSSEY IN EITHER THE MIDDLE SCHOOL OR THE HIGH SCHOOL. WHAT THIS WILL ALLOW US TO DO IS TO BUILD UPON WHAT WE'RE ALREADY DOING AND TO HAVE A SPACE WHERE WE COULD LEVERAGE MORE COMMON OPPORTUNITIES.

[01:30:03]

AND IN ADDITION TO THE WAY IT'S BEEN DESIGNED, IT'S A FLEX SPACE SO THAT IT COULD BE USED FOR CLASSROOM OR IT COULD BE USED FOR MEETINGS, PROGRAMS, OR COMMUNITY CONVENINGS, AND SIMILAR TO THESE SALONS THAT WE HAVE HERE, IT WOULD BE ON OUR -- RATS, IT'S LEAVING ME. WHAT'S THE NAME OF IT, WHERE WE COULD MAKE RESERVATIONS WHERE -- FA FACILITRON. THANK YOU.

SO IT WOULD BE A COMMON AREA THAT PEOPLE COULD GO IN AND

RESERVE ACCORDINGLY. >> CORRECT.

SO WE HAVE DESIGNED ONE OF THE CLASSROOM -- ONE OF THE BUILDINGS WHICH CONSISTS OF FOUR CLASSROOMS SIMILAR TO OUR SALONS WITH OPERABLE MOVABLE WALLS THAT COULD BE OPENED UP AND WE WILL HAVE A LARGE ASSEMBLY BUILD THAT COULD BE USED FOR GRADUATIONS AND ANY TYPE OF STUDENT ACTIVITIES THAT NEED TO TAKE PLACE IN A MULTI-PURPOSE TYPE BUILDING.

THE ORIGINAL VISION WAS TO CREATE OR REPLICATE A SMALLER VERSION OF THE EXISTING GATEWAY CAMPUS.

WE HAVE EIGHT CLASSROOMS, CORE FACILITIES, LIKE OFFICES, CONFERENCE ROOM, COUNSELING OFFICES, PRINCIPAL'S OFFICE, WARMING KITCHEN AND [INDISCERNIBLE] STRUCTURES AND PLAY FIELDS. THE FOUR CLASSROOMS WERE DESIGNED TO HAVE THE MOVABLE WALLS AND THE APPROXIMATE SIZE OF THE SITE IS 1.5 ACRES AND THE BUILDING FOOTPRINT OF THE NEW ANNEX IS APPROXIMATELY 13,000 SQUARE FEET.

>> MR. FATEH, CAN I ASK YOU, WHAT TYPE OF CONSTRUCTION IS THE BUILDING GOING TO BE MADE OUT OF?

IS IT A BLOCK BUILDING OR -- >> WOOD FRAMED, TRADITIONAL WOOD

FRAMED, SINGLE STOREY. >> OKAY.

>> THIS IS AN ARCHITECTURAL RENDERING OF THE SITE.

DOWN AT THE BOTTOM IS THE AIRPORT WAY ON THE RIGHT-HAND SIDE IS PLEASANT VALLEY ROAD, AND WE'RE FACING THE MAIN ENTRANCE TO THE BUILDING, AND ON THE LEFT SIDE, WE SEE THE ONE BUILDING WHICH IS IN AN L-SHAPE, AND THE FOUR CLASSROOM BUILDING IN THE BACKGROUND, FREE-STANDING BUILDING.

>> I MENTIONED ABOUT THE FINANCIAL HARDSHIP STATUS.

THIS PROJECT STARTED AS A HUNDRED PERCENT FINANCIAL HARDSHIP PROJECT THROUGHOUT THE DESIGN PHASE AND TOWARDS THE END OF THE DESIGN PHASE, WE REALIZED THAT THOSE DOLLARS ARE NOT ENOUGH, ESPECIALLY AFTER FOUR, FIVE YEARS DUE TO COST ESCALATION. WE NOW KNOW THAT WE'RE ACTUALLY SHORT OF MONEY. SO THE TOTAL STATE FUNDING DOLLARS FOR THE OVERALL PROJECT WERE $10 MILLION, AND BASED ON OUR ARCHITECT'S ESTIMATE, THE PROJECT COULD COST ANYWHERE FROM 21 TO $24 MILLION. SO WE'RE SHORT APPROXIMATELY 11 TO $14 MILLION. IN THE NEXT FEW WEEKS, MAYBE AT THE NEXT BOARD MEETING, I WOULD LIKE TO COME BACK TO YOU AND ASK IF BASED ON THE INFORMATION THAT LISA MAY PROVIDE TO YOU RIGHT NOW, WE HAVE SOME POTENTIAL FUNDING SOURCES AVAILABLE, AND THAT WOULD BE UP TO YOU, IF YOU THINK YOU WOULD LIKE TO PROCEED WITH THIS PROJECT. IF YOU HAVE ANY QUESTIONS ABOUT THE FUNDING SOURCES, I SEE FUND 20, FUND 17, FUND 10.

I DON'T KNOW IF LISA WOULD LIKE TO ADD ANYTHING TO THIS.

>> SO AS YOU CAN SEE LISTED HERE, ONE OF WHAT I WAS TOLD BEFORE I HAD THIS JOB WAS ONE OF THE REASONS WE HAVE SOME MONEY AND WE KNOW IT'S MORE THAN WE NEED IN OUR POST EMPLOYMENT BENEFIT FUND, WE'VE HAD QUITE A SHIFT IN THE LAST TWO YEARS OF OUR RETIREES. WE HAVE A CLOSE-SET GROUP.

FIVE YEARS AGO, THERE WAS 33 PEOPLE.

WE'RE DOWN TO 13. WE JUST HAD OUR OPED STUDY DONE AND IT SAYS THAT OUR CURRENT NEED IS $982,000 THAT WE SHOULD HAVE TOTAL LIABILITY. SO IF YOU LEFT THAT AMOUNT OR A

[01:35:03]

BUT SO IT'S NOT LIKE WE HAVE TO HAVE EVERY CENT ACCOUNTED FOR RIGHT NOW, BUT THE MAJORITY OF IT COULD BE AVAILABLE USING THIS FUND. SO WE WOULD NEED ANOTHER ADDITIONAL 1 TO 4 MILLION, AND WE HAVE OTHER SOURCES.

FUND 17, WHICH IS A SPECIAL RESERVE.

THE INTENTION WAS TO PUT FOUR TO SIX MONTHS' SALARY AND BENEFITS IN THERE IF THERE WAS EVER A MID-YEAR CUT OR STATE CRISIS, HAVING 38 YEARS OF EXPERIENCE, I'VE LIVED THROUGH THREE OF THOSE, SO YOU NEVER KNOW WHEN IT'S GOING TO SHOW UP AND THAT'S WHY IT'S UNKNOWN AND ECONOMIC UNCERTAINTIES, RIGHT? AND CURRENTLY, WE HAVE THE 26.2 MILLION WHICH IS A LITTLE OVER FOUR MONTHS' SALARY AND BENEFITS.

OUR CURRENT MONTH SALARY AND BENEFITS IS 6.7 RIGHT NOW, MILLION PER MONTH. AND THEN IN OUR GENERAL FUND, WHEN WE CLOSED THE BOOKS, WE HAD AN UNASSIGNED, UNAPPROPRIATED AMOUNT, EXTRA ONE-TIME FUNDS OF ABOUT 4 MILLION AVAILABLE.

SO I BELIEVE WE COULD COME UP WITH ENOUGH FUNDS TO ASSIGN TO THIS PROJECT IF THE BOARD SO CHOOSE TO DO THAT.

SO THIS IS SOME OF THE INFORMATION WE WANT TO GIVE YOU TO THINK ABOUT BEFORE WE COME BACK AND ASK YOU FOR ACTION.

WE WILL HAVE OPTIONS IN OCTOBER TO BRING IT BACK.

SO UNLESS -- >> YEAH, AND IF THE BOARD -- IF WE DID COME BACK AND YOU DECIDED YOU WANTED TO MOVE AHEAD WITH THE PROJECT, WE COULD COMMIT SOME OF THE FUNDS, AND THEN AS NEEDED, WE COULD COME BACK TO YOU TO ASK FOR MORE.

ONCE WE GET THE BIDS WE'LL KNOW MORE, AND AS THE PROJECT MOVES ON, WE ALL KNOW CONSTRUCTION PROJECTS HAVE EVER-CHANGING NEEDS AND THINGS HAPPEN, RIGHT, AND SO IT'S REALLY UNKNOWN, BUT WE COULD TAKE IT YEAR BY YEAR, AND IT'S NOT GOING TO BE COMPLETED IN THE NEXT YEAR. IT'S NOT GOING TO BE COMPLETED PROBABLY IN TWO YEARS. SO WE HAVE PROBABLY UNTIL THE END OF 2028 TO DEAL WITH THIS, AND I BELIEVE WE HAVE ADEQUATE FUNDS AVAILABLE TO ASSIGN TO THIS PROJECT.

>> AND MY UNDERSTANDING IS WE JUST HAVE TO START THE PROJECT.

>> THAT'S CORRECT. >> TO RECEIVE THE ROUGHLY 10

MILLION? >> CORRECT.

WE HAVE TO AWARD A CONTRACT AND ASK FOR THE STATE FUNDING TO BE RELEASED, THE $10 MILLION. AND THEN IT COULD TAKE TWO, THREE YEARS TO FINISH THE PROJECT.

SO, YES. >> SO THE QUESTION, WELL, IT WILL BE INTERESTING WHEN WE GET BIDS.

>> CORRECT. AND THE NEXT SLIDE IS SHOWING THE NEXT STEPS. THIS IS ACTUALLY APPLICABLE TO BOTH PROJECTS. GATEWAY MODERNIZATION, I'M ASSUMING THAT'S AN EASY DECISION BECAUSE WE'RE NOT SPENDING ANY VCOE DOLLARS. WE'RE JUST GETTING FREE MONEY FROM THE STATE, SO WE HAVE TO START WITH THE LEGWORK.

WE'RE ACTUALLY DOING IT. WE'RE IN THE PROCESS OF SELECTING INSPECTORS, DSA INSPECTORS FOR BOTH PROJECTS, SELECTING TESTING LABS. SO WE'RE LINING UP EVERYTHING TO BE READY IN CASE WE DECIDE TO PROCEED.

SO NEXT MONTH, HOPEFULLY WE CAN COME TO YOU AND ASK FOR YOUR APPROVAL OR ACTION, AND THEN WE'RE ADVERTISING THE PROJECT BEGINNING OF OCTOBER, THE PROJECTS, BOTH PROJECTS, SOLICITING CONSTRUCTION BIDS IN NOVEMBER, OPENING BIDS IN DECEMBER, AND COME BACK TO YOU FOR APPROVAL OF THE CONSTRUCTION CONTRACT AWARD. AND IF THE BOARD AWARDS THE CONTRACT, WE CAN THEN ASK FOR OPSC TO RELEASE FUNDING AND PROVIDED THE STATE ALLOCATION BOARD IS ON OCTOBER 28TH, 90 DAYS AFTER THAT PUTS US IN JANUARY 28TH.

SO BEFORE THAT DATE, WE HAVE TO HAVE IT -- IF THE DECISION IS TO PROCEED, WE HAVE TO HAVE A CONSTRUCTION CONTRACT SIGNED READY TO GO BASICALLY. BREAKING GROUND IN FEBRUARY OF 2027. UNDER THAT LAST ITEM, THE NOTE I HAVE TO ALSO DRAW YOUR ATTENTION TO ONE FACT HERE.

[01:40:03]

IF OPSC IS GIVING YOU $2 MILLION, FOR INSTANCE, YOU HAVE TO STAY BELOW THAT AMOUNT. IF YOU EXCEED, AND THAT WOULD BE THE CASE FOR THE NEW CONSTRUCTION, THEN WE'RE GOING TO BE PENALIZED BY OPSC, AND THAT WOULD MEAN THAT WE ARE NOT ALLOWED TO PARTICIPATE IN THE FUTURE STATE ALLOCATION BOARD AND OPSC APPLICATION, BUT WE THINK WE'VE ALREADY DONE OUR MODERNIZATIONS, WE'VE ALREADY BUILT TWO NEW SCHOOLS AND WE DON'T HAVE ANY PROJECTS ON THE HORIZON IN THE NEXT THREE YEARS.

WE COULD WAIT OUT AND BE "PENALIZED."

>> THANK YOU FOR THE DISCLOSURE. >> ANY QUESTIONS, I'M HAPPY TO

ANSWER. >> MR. FATEH, AS YOU GO THROUGH THE SELECTION PROCESS, I WOULD HOPE WHEN YOU'RE LOOKING AT CONTRACTORS AND SUBCONTRACTORS, I KNOW THERE'S A BUNCH OF CRITERIA TO LOOK AT, BUT I WOULD HOPE SOME OF THE CRITERIA IS THAT THEY'RE LOCAL TO VENTURA COUNTY?

>> FOR DOING A PROJECT LIKE THIS, STATE REQUIRES YOU TO DO PRE-QUALIFICATION OF PRIME CONTRACTORS AND MAIN SUBCONTRACTORS, WHICH ARE THE MEP, MECHANICAL, ELECTRICAL, PLUMBING CONTRACTORS. SO WE'RE PREQUALIFYING.

WE HAVE TO ADVERTISE THE PROJECT IN PAPER, AND UNFORTUNATELY, WE CANNOT USE ONLY LOCAL CONTRACTORS.

IT WOULD BE ANYBODY WHO IS INTERESTED AND SUBMITS A BID AND IS PREQUALIFIED HAS TO BE GIVEN THE OPPORTUNITY.

>> ONE QUESTION THAT I HAVE, I'M JUST THINKING ABOUT CONFLICTS OF INTEREST. I'M A MOBILE CRANE OPERATOR, SO ON THIS PARTICULAR PROJECT, DO YOU SEE ANY REASON WHY THE CONTRACTORS MAY NEED A MOBILE CRANE? I DON'T WANT TO BE APPROVING SOMETHING THAT I MIGHT DIRECTLY

BENEFIT FROM? >> POTENTIALLY FOR LIFTING THE AIR CONDITIONING UNITS ON TOP OF THE ROOF, THAT WOULD BE SOMETHING THAT I CAN THINK OF RIGHT NOW.

>> TRUSTEE LUCAS, THAT WOULD BE HIRED BY THE MAIN CONTRACTOR AND WE WOULDN'T HAVE ANY INFLUENCE OVER THAT.

IT WOULD BE PART OF THEIR CONTRACT, SO THAT CONTRACT WOULD

NOT COME BEFORE THIS BOARD. >> OKAY, RIGHT.

I ASSUME THAT YOU WERE ASKING A GENERAL QUESTION WHETHER A CRANE WOULD BE NEEDED FOR THIS PROJECT AND THAT WAS MY ANSWER, BUT YES, WE JUST CONTRACT WITH A PRIME CONTRACTOR.

THE PRIME CONTRACTOR BIDS THE SUB AND SUPPLIERS THROUGH THEIR PROCEDURES AND WHO WAS IS INTERESTED CAN BID THROUGH THEM,

ACTUALLY. >> THANK YOU FOR THAT.

APPRECIATE IT. AT THIS POINT, WE'RE GOING TO TAKE A LITTLE BREAK. I DON'T WANT TO USE THE TERM BIOBREAK, SO I'M NOT. IT'S 8:22.

WE WILL RECONVENE THE MEETING >> ALL RIGHT, SIR, WE'RE RECONVENING THE MEANING AT 8:28, AND AT THIS POINT, I'D LIKE TO MAKE OR SOMEONE MAKE A MOTION TO EXTEND THE MEETING.

>> I WILL MAKE A MOTION TO EXTEND THE MEETING UNTIL 9:30

IN? >> SECOND.

>> A MOTION AND A SECOND TO EXTEND THE MEETING TO 9:30.

[M. DISCUSSION/INFORMATION/ACTION]

TRUSTEE LUCAS. OH, NO, THIS IS ME.

SO I ASKED SHANNON TO PUT THIS ON THE BOARD AGENDA, BECAUSE I DIDN'T WANT TO MAKE THE DECISION FOR THE BOARD.

I FELT THE BOARD SHOULD BE INVOLVED, AND SO THIS HAS TO DO WITH HOW WE WOULD LIKE TO INFORM THE PUBLIC THAT WE WILL BE RECORDING AND LIVE STREAMING OUR MEETINGS.

SO THERE'S A NUMBER OF OPTIONS OF WHAT WE WOULD LIKE TO HAVE

[01:45:11]

PERSONALLY, LIKE WHAT THE VENTURA COUNTY BOARD OF SUPERVISORS SAYS, OR WHAT WAS ANNOUNCED EARLIER, WHICH IS

NUMBER 6. >> I DID HAVE A QUESTION REGARDING NUMBER 1. IT SAYS ABOUT THE STORAGE.

HOW LONG WILL THE RECORDINGS BE STORED FOR? DO WE KNOW? IN PERPETUITY?

OKAY, THAT SOUNDS GOOD. >> WELL, MADAM PRESIDENT, BEING CAPTAIN OBVIOUS, AS LONG AS THE CONTRACT IS IN PLACE?

>> I THINK WE OWN THAT RECORDINGS.

>> OKAY. >> THAT BEING SAID, DOES THE BOARD HAVE ANYTHING OR TO ANY OF THESE LEAP OUT AT THE BOARD?

>> PERSONALLY, I LIKE NUMBER 6. UNDER THE ACT, ANYBODY CAN COME IN AND RECORD OUR MEETINGS. BUT SINCE THIS IS SOMETHING WE'VE DONE, I THINK THIS IS APPROPRIATE TO MENTION THAT SINCE WE'RE THE ONES DOING THIS RECORDING.

>> AND WITH THAT, DOES THE BOARD FEEL WE SHOULD STATE HOW LONG WE ARE GOING TO MAINTAIN THESE RECORDS ORANNOUNCE WHERE THEY CAN BE ACCESSED OR DO WE FEEL LIKE IT'S JUST ENOUGH TO LET

THEM KNOW? >> I THINK IT'S ENOUGH TO LET THEM KNOW. WE DON'T WANT TO GO DOWN ON GORY DETAILS ON THIS. THE POINT IS WE'RE BEING -- WE'RE RECORDING THE MEETTLE MEETINGS, LIVESTREAM.

>> SO THIS WOULD BE PUT ON ALL OUR AGENDAS, SHANNON, CORRECT? SO IT WOULD BE LOCATED IN WRITING ON OUR BOARD AGENDAS AND IT WOULD BE MY SUGGESTION THAT IT SHOULD BE ANNOUNCED BY THE BOARD PRESIDENT PRIOR TO EVERY MEETING, JUST FOR DUE DILIGENCE.

>> I THINK EVERYONE'S KIND OF UNDERSTOOD, IF YOU SAY SOMETHING OR DO SOMETHING IN PUBLIC, IT'S PROBABLY RECORDED.

I DID HAVE A QUESTION SINCE THE AGENDA WAS BROUGHT UP.

I NOTICED AT THE VERY LAST PAGE, IT NO LONGER STATED THAT THE AGENDA WOULD BE POSTED AT THE DIFFERENT SCHOOLS.

WAS THAT SOMETHING THAT WAS CHA CHANGED? IT JUST WAS OMITTED.

THE PREVIOUS MONTH'S AGENDA ACTUALLY LISTED THE DIFFERENT SCHOOL DISTRICTS THAT THE AGENDA WAS POSTED.

IT WOULD ACTUALLY SAY LIKE SANTA PAULA, VENTURA, OJAI.

IN QUEUE ADJOURNMENT, IT ACTUALLY LISTED OUT THE DIFFERENT SCHOOLS. LAST MONTH'S AGENDA, IT SHOWS IT. THE REASON I BRING IT UP, WHEN I WAS MADE AWARE THAT THE AGENDA WASN'T ONLINE AND I LOOKED AT IT TRYING TO MAKE SURE THAT, YOU KNOW, WE WERE FOLLOWING THE BROWN ACT, SO ACTUALLY WENT BY [INDISCERNIBLE] VALLEY TO MAKE SURE IT WAS POSTED. I'VE ALWAYS SEEN THAT ON THE AGENDA AND IT WASN'T HERE. IS THAT SOMETHING THAT MOVING FORWARD IT WON'T BE THERE OR ARE WE GOING TO HAVE THAT --

>> [INAUDIBLE]. >> OKAY, SOUNDS GOOD, THANKS.

[01:50:04]

>> STICKING WITH THIS AGENDA ITEM --

>> I HIJACKED. >> WE DON'T WANT TO STRAY TOO FAR OFF. WOULD THE BOARD LIKE TO MAKE A MOTION TO HAVE NUMBER 6 BE OUR STANDARD DISCLOSURE MOVING

FORWARD? >> I'LL MAKE THAT MOTION.

>> MOTION BY TRUSTEE KIDD. >> I'LL SECOND.

>> SECONDSED BY TRUSTEE LUCAS. >> WILL THAT STATEMENT BE WRITTEN ON THE FRONT OF THE AGENDA SO THAT WHOEVER IS

PRESIDENT THEY WON'T FORGET. >> YES, IT WILL BE WRITTEN ON THE BOARD AGENDA AS WELL AS BOARD PRESIDENT CAN READ THAT.

WE COULD PUT IT ON A SITE. WE CAN PUT IT AS THE FIRST THING UNDER CALL TO ORDER, IF THAT WOULD BE HELPFUL.

OKAY, SO WE'LL AMEND THE MOTION TO INCLUDE THAT A1 WILL BE THE DISCLOSURE TO BE READ ON THE BOARD AGENDA, AND THEN THE PLEDGE OF ALLEGIANCE WILL BE TO ROLL CALL, A3, APPROVAL OF AGENDA, A4, AND SO WITH THAT AMENDMENT, ARE YOU STILL GOOD?

>> YES, YEAH. >> AND TRUSTEE LUCAS, YOU'RE

STILL GOOD? >> YES.

>> OKAY. AND THEN ALL IN FAVOUR?

>> AYE. >> AYE.

>> AYE. OPPOSED? HEARING NONE, THE MOTION PASSES 4-0.

ARE WE OKAY WITH THAT -- YOU CAN TELL I GO TO BED AT 8 -- WITH THAT MOTION, SHANNON. DID YOU GET THE MOTION?

>> YEAH. >> JUST CHECKING.

I'M TRYING TO GO SLOW AND TRYING TO SAY NAMES.

AND NOW WE MOVE ON TO MARY STARK.

THANK YOU SO MUCH, MARY, FOR HANGING IN THERE.

WE APPRECIATE THAT. >> YOUR MIC IS NOT ON.

>> GOOD EVENING, MEMBERS OF THE BOARD AND CABINET, AND THANK YOU FOR THE OPPORTUNITY TO PRESENT TO YOU THIS EVENING.

AND WHAT I AM PRESENTING IS THE TRANSACTIONAL REVIEW THAT I'VE BEEN WORKING WITH TRUSTEES LUCAS AND TEASDALE ON THE ACTUAL WORK THAT HAS PROGRESSED FOR JULY AND AUGUST.

AND SO I WANTED TO PRESENT TO YOU WHAT THE PROCESS IS LIKE AND WHAT THE EXCEPTIONS ARE, BUT I WANT TO ASSURE YOU THAT THERE'S NO SERIOUS OR ALARMING TRANSACTION DETAILS NOTED IN JULY AND AUGUST. AND IN PARTICULAR, WHAT I AM GOING TO BE COVERING IS EXCEPTIONS WHEN I ALIGN WITH THE SUPERINTENDENT AND BOARD POLICIES IN THE PROCESSING OF TRANSACTIONS. AND LET ME INTRODUCE MYSELF.

I'M MARY STARK. I HAVE 30 PLUS YEARS IN CALIFORNIA PUBLIC SCHOOL FINANCE.

I CAME UP THROUGH THE RANKS. AT ONE POINT IN TIME, I WAS THE DIRECTOR OF EXTERNAL FISCAL SERVICES FOR SAN ELIZABETH COUNTY OFFICE OF EDUCATION. I WAS A DEPUTY SUPERINTENDENT, AND FOR 15 YEARS, I'VE BEEN CONSULTING FOR CALIFORNIA PUBLIC SCHOOLS AND CHARTER SCHOOLS. THERE I AM.

OH, I WENT TOO FAR. SO THE ENTIRE REVIEW PERIOD IS FROM JULY 1ST TO DECEMBER 31ST, AND THE TRANSACTIONS WERE PROVIDED IN RESPONSE TO A DOCUMENT REQUEST LIST AND FOLLOW-UP EMAIL REQUESTS THAT I'VE SUBMITTED TO THE INTERIM ASSOCIATE SUPERINTENDENT FISCAL AND ADMINISTRATIVE SERVICES.

APPLICABLE BOARD AND SUPERINTENDENT POLICIES THAT ARE POSTED ON THE VCOE WEB SITE HAVE ALSO BEEN A PART OF THE REVIEW.

THE FUNDS THAT I'VE RECEIVED TRANSACTIONS FOR COUNTY SERVICE SCHOOL FUND, THE SPECIAL RESERVE FOR POST EMPLOYMENT BENEFITS AND ALSO THE CHILD DEVELOPMENT FUND, BUT THIS EVENING, THE FOCUS IS ON THE COUNTY SCHOOL SERVICE FUND.

WE'VE LOOKED AT PAYROLL TRANSACTIONS FOR THE 35 SENIOR MANAGEMENT POSITIONS, CONSULTANT AGREEMENTS, AND TRANSACTIONS FROM ACCOUNTS PAYABLE. TRAVEL REIMBURSEMENTS, VENDOR

[01:55:01]

THE TRANSACTIONS WERE COMPARED WITH YOUR BOARD AND SUPERINTENDENT POLICIES BECAUSE YOU HAVE QUITE A BIT IN YOUR SUPERINTENDENT POLICIES THAT RELATES TO PROCESSING TRANSACTIONS, AND I ALSO REVIEWED THE EDUCATION AND GOVERNMENT CODES THAT WERE RELATED TO THE TRANSACTIONS, REFERENCED SALARY CONTRACTS AND SCHEDULES, THE ORGANIZATION CHART, THE CERTIFICATION SIGNATURES THAT WAS PREVIOUSLY PROVIDED DATED DECEMBER 15TH, 2025, AND THEN THE MOST RECENT ONE THAT WAS UPDATED IN AUGUST AT YOUR LAST BOARD MEETING.

THERE IS A SECTION OF SUPERINTENDENT POLICY 3300 THAT SPEAKS TO A LIST OF DEPARTMENT APPROVAL SIGNATURES THAT NEEDS TO BE KEPT UP TO DATE, AND IT'S CURRENTLY BEING COLLECTED.

THERE ISN'T AN UP-TO-DATE LIST FOR THAT.

SO I WILL BE GOING BACK AND REVIEWING SOME OF THE TRANSACTIONS BASED ON WHEN I RECEIVE THAT.

REVIEWED SUPPORTING PURCHASE ORDERS, CLAIM FORMS, VENDOR PAYMENTS, CONSULTANT AGREEMENTS, RECEIPTS, INVOICES, APPROVALS, LIMITS, JUST LOOKING AT ALL THE DOCUMENTATION COMING THROUGH AND IT WAS HUNDREDS AND HUNDREDS OF PAGES AND THOUSANDS OF LINES AND PROVIDED IN DIFFERENT FORMATS TOO BY ASSOCIATE SUPERINTENDENT CLINE. SO SALARIES FOR THE 35 POSITIONS WERE THE SUPERINTENDENT AND CONTRACTED MANAGEMENT, WHICH IS THE CABINET; CERTIFICATE MANAGEMENT POSITIONS GRADES 2 TO 5; AND CLASSIFIED MANAGEMENT POSITIONS GRADES 2 TO 5.

SO JUST PUT SOME REVIEW SCOPE ON IT AND THE SECTIONS I'LL BE COVERING, SUPERINTENDENT AND THE MANAGEMENT SALARIES, RETIREMENT BENEFITS, IN PARTICULAR THE CONTRACTED MANAGEMENT EMPLOYEE CONTRACTS. CONSULTANTS.

IN JULY, YOU HAD AGREEMENTS TOTALING $1,372,656, 34 AGREEMENTS. IN AUGUST, $975,927, 35 AGREEMENTS. I WAS IN TRAVEL REIMBURSEMENT CLAIMS IN JULY AND AUGUST. THERE WERE 92 THAT CAME IN.

I HAVE REVIEWED 40 OF THEM. 43 AND A HALF PERCENT.

AND DECIDED I NEED TO WAIT FOR THE DEPARTMENT APPROVAL SIGNATURES TO BE COMING. SO I'LL BE GOING BACK AND LOOKING AT THOSE. VENDOR PAYMENTS OVER 9,000 PROCESSED IN JULY, 6,508,074 ON 84 INVOICES.

AUGUST WAS 3,066,907 ON 46 INVOICES.

CREDIT CARDS IN JULY, $39,307, THAT WAS ON 17 INDIVIDUAL CARD STATEMENTS OR 112 TRANSACTIONS. IN AUGUST, $36,325, 24 CAL CARD STATEMENTS, 166 TRANSACTIONS. SO GIVE YOU AN IDEA OF THE SCOPE OF WHAT WAS BEING LOOKED AT. THESE ARE AREAS THAT I DISCUSSED WITH THE TRUSTEES TEASDALE AND LUCAS TOO.

WHERE DID THEY WANT ME TO FOCUS FIRST? WHAT DID THEY THINK WE NEED TO LOOK AT? I THINK REFERRING TO THE ACTUAL BOARD AND SUPERINTENDENT POLICIES FOR TRANSACTIONS WAS A CLEAR GUIDE.

SO PURSUANT TO EDUCATION CODE 1209, WE LOOKED AT THE SUPERINTENDENT'S SALARY INCREASE THAT THE COUNTY SUPERINTENDENT OF SCHOOL SHALL NOT INCREASE HIS OR HER SALARY, FINANCIAL REMUNERATION, BENEFITS, PENSION FOR ANY MATTER FOR ANY REASON WITHOUT BRINGING THE MATTER TO THE BOARD OF EDUCATION FOR DISCUSSION AND WITHOUT THE APPROVAL OF THE COUNTY BOARD OF EDUCATION. SO IN LIGHT OF THAT EDUCATION CODE, IT WAS NOTED THERE'S NO EXCEPTION IN JULY AND AUGUST THE SUPERINTENDENT'S SALARIES ARE THE SAME BASE RATE THAT IT WAS ORIGINALLY BROUGHT UP TO IN JULY OF 2024 I THINK WAS THE LAST TIME THAT YOU CONSIDERED INCREASING THAT SALARY.

SO TO CONFIRM, NO EXCEPTION THERE.

MANAGEMENT SALARY INCREASES, AND NOT ONLY IS THERE AN EDUCATION CODE THAT GOVERNS THAT, 1302(A), BUT IT'S ALSO IN YOUR BOARD POLICY, 3100, WHICH WAS REVISED JUNE 23RD, 2025, AND I'M GOING TO PUT THE REVISION DATES BEHIND A LOT OF THESE BECAUSE I THINK IT'S IMPORTANT TO NOTE SOME OF YOUR POLICIES HAVEN'T BEEN REVISED FOR YEARS, AND AT THE END, WE'LL TALK ABOUT BEST PRACTISES MOVING FORWARD. SO THE OTHER 34 MANAGEMENT EMPLOYEE POSITIONS WERE THE COUNTY SUPERINTENDENT OF SCHOOLS SHALL NOT INCREASE BY 10,000 OR MORE THE SALARY OR BONUS OF ANY EMPLOYEE UNLESS THE MATTER IS BROUGHT TO THE ATTENTION OF THE

[02:00:01]

MY REVIEW OF YOUR JULY/AUGUST AND TONIGHT'S AGENDA IS THERE ARE TWO POSITIONS THAT HAVE BEEN INCREASED HIGHER THAN $10,000 AND THEY HAVE NOT BEEN BROUGHT TO THIS BOARD FOR DISCUSSION.

>> MAY I ASK ANY CLARIFYING QUESTIONS?

>> I HAVE A CLARIFYING QUESTION. I MEAN, LOOKING MORE AT THE WORDING AND FOR THOSE AT THE BACK, WE HAVE SCREENS THAT WE'RE LOOKING AT SO WE'RE NOT IGNORING BY NOT LOOKING UP THERE.

THE ED CODE, DOES THAT MEAN THAT THESE ITEMS HAVE TO COME TO THE BOARD FOR INFORMATION OR FOR AN ACTION?

>> IT SAYS CLEARLY THERE FOR DISCUSSION.

SO HOWEVER YOU PUT A DISCUSSION ITEM ON YOUR REGULAR BOARD

AGENDA. >> RIGHT, BUT NOT FOR ACTION?

>> NOT FOR APPROVAL, JUST FOR INFORMATION.

THERE ARE SOME THAT ARE FOR APPROVAL, BUT NOT THIS ONE IN THIS PARTICULAR CASE, BUT YOU NEED TO BE NOTIFIED AND BE ABLE

TO DISCUSS IT. >> CAN I ASK A CLARIFYING QUESTION ON THIS? ONE OF MY QUESTIONS WOULD BE BECAUSE IT SAYS A POSITION CAN'T BE INCREASED, DOES THAT INCLUDE PROMOTIONS BECAUSE A PERSON WAS AFFECTED BUT THE POSITION WASN'T

CHANGED. >> IT DOES.

IN FACT, I FOUND A REALLY GOOD AGENDA ITEM THAT THEY PUT ON TO THEIR AGENDA IN SANTA CLARA COUNTY.

IT HAS THE ITEM, THE DISCUSSION, THE NAME OF THE EMPLOYEE, THE POSITION TITLE, ORIGINAL SALARY AND HOW MUCH IT'S INCREASING AND THEN IT HAS LIKE OPTIONS, LIKE A, B, C, D, AND OPTION C WAS PROMOTION. SO IT'S INFORMATIVE, IT SAYS WHY, BUT IT IS BEING BROUGHT TO THE BOARD.

NOW THERE'S HAPPENS TO BE ON A CONSENT AGENDA.

SO I THINK IT WOULD BE BETTER IF IT WAS ON A FULL DISCUSSION, PULLED OUT SEPARATELY. ANOTHER AREA THAT I WANTED TO CONFIRM WAS EDUCATION CODE 1302(B).

THE COUNTY SUPERINTENDENT OF SCHOOLS SHALL NOT INCREASE THE RETIREMENT BENEFITS OF ANY EMPLOYEE OF THE COUNTY OFFICE OF EDUCATION UNLESS THE MATTER IS BROUGHT TO THE ATTENTION OF THE COUNTY BOARD OF EDUCATION FOR ITS DISCUSSION AT A REGULARLY SCHEDULED PUBLIC MEETING OF THE COUNTY BOARD OF EDUCATION AND THE COUNTY BOARD OF EDUCATION APPROVES THE INCREASE.

SO THERE'S BOTH FACTORS THERE. AND THE RETIREE BENEFIT LANGUAGE THAT WERE IN FIVE 2026-27 CONTRACT MANAGEMENT AND EMPLOYEE CONTRACTS EFFECTIVE JULY 1ST, 2026, WAS SUBSEQUENTLY AMENDED AND REMOVED JULY 8TH, 2026. SO THERE'S CONFIRMATION THAT

THAT TOOK PLACE. >> SO JUST ADDING, THAT WAS THE [INDISCERNIBLE] CORRECT PORTION, SO THE BENEFITS THAT WE WERE TALKING ABOUT, THEY WERE NEVER ENACTED ON?

>> THAT'S JUST A COMMENT, NOT A QUESTION, SIR.

>> I'M TRYING TO CLARIFY WHAT YOU'RE TRYING TO SHARE.

>> THANK YOU. CONSULTANT AGREEMENTS WERE LOOKED AT NEXT. SUPERINTENDENT POLICY 3312.2 WHICH WAS LAST REVISED MAY 5TH OF 2008, AND SUPERINTENDENT POLICY 3300 REVISED OCTOBER 3RD, 2016, AND THE CERTIFICATION OF SIGNATURES ARE IMPORTANT FOR THE CONSULTANT AGREEMENTS AS WELL.

THE JULY TRANSACTIONS ARE RECEIVED WERE 34 AGREEMENTS, BUT I DID NOT RECEIVE COPIES OF THE ORIGINAL PURCHASE ORDERS THAT WENT WITH THE AGREEMENTS. SO THERE WAS NO EXCEPTION BECAUSE THE EXCEPTIONS THAT I FOUND ON THE AGREEMENTS IN AUGUST IN 35 AGREEMENTS IS THAT 21 OF THOSE EXCEPTIONS -- 21 EXCEPTIONS ON THOSE WAS THE PURCHASING MANAGER SIGNATURE ON POS IS EXCEEDING $5,000, AND IT'S VERY CLEAR ON THE CERTIFICATION OF SIGNATURE THAT THAT POSITION DOES NOT SIGN ABOVE $5,000 ON PURCHASE ORDERS. SO THAT WAS THE 21 EXCEPTIONS THERE. THAT'S ALSO IN YOUR POLICY, IT SAYS THAT. TRAVEL REIMBURSEMENTS, THAT'S YOUR SUPERINTENDENT POLICY 3350. THIS IS FAIRLY RECENT.

REVISED OCTOBER 31ST, 2022, AND THERE'S AN ADMINISTRATIVE REGULATION WHICH GIVES MORE DETAIL FOR PROCESSING.

3350, REVISED JANUARY 1ST OF 2023.

THIS IS ONE WHERE 92 CLAIMS CAME IN BUT ONLY REVIEWED 40, AND IN THOSE 40, THERE WERE 18 EXCEPTIONS, AND THESE ARE EXAMPLES. NO COUNTY SUPERINTENDENT OF SCHOOLS ARE DESIGNATED APPROVAL PRIOR TO TRAVEL WAS IN THE BACKUP. NO COUNTY SUPERINTENDENT OF SCHOOLS APPROVAL PRIOR TO RESERVATIONS FOR OUT OF STATE TRAVEL. NO COPIES OF MEETING, WORKSHOP, OR CONFERENCE NOTICES TO SHOW WHERE THEY ATTENDED AND WHY THEY

[02:05:01]

AGAIN, PURCHASING MANAGER SIGNATURE ON POS EXCEEDING $5,000 AND SEVERAL INVOICES AND QUOTES WITHOUT APPROVAL SIGNATURES. IN AUGUST, THERE WERE TEN EXCEPTIONS, PURCHASING MANAGER SIGNATURE AND AN ACCOUNTING TECH AND TECH OFFICER WERE THE ONLY INITIALS ON SOME LARGE DOLLAR INVOICES. THEY'RE NOT IN THE CERTIFICATION OF SIGNATURES. AND THE LAST TRANSACTION AREA THAT WAS REVIEWED, THE CREDIT CARD PROCESSING, THAT'S ALSO SB3350, AR3350 AND AN EXHIBIT ONE, CERTIFICATION AND RECEIPT OF CREDIT CARD. THAT'S ON THE WEB SITE.

THAT IS WHEN THEY GO TO GET A CAL CARD AND THEY HAVE A CAL CARD ASSIGNED TO THEM AND THEY SIGN AT THE BOTTOM THAT THEY REALIZE THAT THEY KNOW ALL THE REQUISITE WAYS THEY CAN USE THAT CARD. IT INCLUDES A MONTHLY LIMIT OF $5,000 ON THE CARD AND AN INDIVIDUAL TRANSACTION LIMIT.

SO THERE WERE 20 PLUS EXCEPTIONS ON JULY CARDHOLDER STATEMENTS IN THE BACKUP AND SIMILARLY IN AUGUST, AND EXAMPLES, SAME THING. IN FACT, CREDIT CARD PROCESSING AND TRAVEL REIMBURSEMENTS WERE ON THE SAME SUPERINTENDENT POLICY. THAT'S WHY SOME OF THIS IS REPETITIVE. BUT AGAIN, WE'RE LOOKING AT NO COUNTY SUPERINTENDENT OF SCHOOLS WERE DESIGNATED APPROVAL PRIOR TO TRAVEL. COUNTY SUPERINTENDENT APPROVAL PRIOR TO RESERVATIONS OUT OF STATE.

NO COPIES IN MEETING WORKSHOP OR CONFERENCE NOTICES.

NO APPROVED TRAVEL CLAIM FOR MEALS ON A NUMBER OF THEM, NOT EVERY SINGLE ONE OF THEM. THESE ARE EXCEPTIONS, AND THEN THE PURCHASING MANAGER'S CARD EXCEEDS THE MONTHLY LIMIT AND THERE'S NO ADDITIONAL AUTHORIZING SIGNER APPROVAL ON THE CARD THAT SHE USES AND QUITE A BIT FOR OTHERS IN THE COUNTY OFFICE OF EDUCATION. SO BEST PRACTISES, WHAT I'M DOING AT THE SAME TIME THAT I'M PROVIDING THE REVIEW IS KEEPING A SEPARATE LIST OF THINGS THAT ARE BEST PRACTISES, WHAT I'M FAMILIAR WITH, WHAT I'VE READ ABOUT AND WHAT IS USED IN OTHER DISTRICT COUNTY OFFICES, AND I'M GOING TO MAKE THAT AVAILABLE AT THE END IN JANUARY AND, YOU KNOW, THE BOARD CAN DECIDE IF THEY'D LIKE TO PASS IT ON TO THE OFFICE SO THEY CAN CONSIDER IT, AND ALSO MAYBE INCLUDED IN YOUR POLICIES SOME OF THOSE BEST PRACTISES, BUT I WANT TO THANK INTERIM ASSOCIATE SUPERINTENDENT CLINE FOR HER HARD WORK, FOR KEEPING THINGS UP TO DATE, THE SEVERAL FORMATS SHE NEEDED TO PROVIDE.

THANK YOU VERY MUCH FOR THAT WORK SO FAR.

AND THE DASHBOARD FORMAT IS NOT AVAILABLE YET BECAUSE THERE WAS ONLY TWO MONTHS' WORTH OF TRANSACTIONS.

IT'S NOT REALLY MEANINGFUL UNTIL I GET ANOTHER COUPLE MONTHS TOGETHER. SO IN NOVEMBER, I'LL BRING SOMETHING A LITTLE MORE GEE WHIZ WITH INDICATORS AND LITTLE MORE PERCENTAGES AND THAT SORT OF THING.

THIS IS AN IDENTIFICATION OF OPPORTUNITIES TO STRENGTHEN FISCAL ACCOUNTABILITY AND TRANSPARENCY.

I'LL HAVE ALL THAT AVAILABLE IN JANUARY, BUT I PLAN TO SEE THAT IN NOVEMBER WITH AN UPDATE IN SEPTEMBER AND OCTOBER'S TRANSACTIONS ADDED. DO YOU HAVE ANY QUESTIONS FOR

ME? >> I HAVE A QUESTION.

BESIDES THANK YOU, I APPRECIATE ALL THE WORK YOU'VE DONE.

I'M SURE IT'S BEEN QUITE A BIT. I'M ASSUMING, BUT I NEVER ASSUME, SO I'M GOING TO ASK, WILL THESE BEST PRACTISES BE FOR BOTH THE BOARD AND WHAT OUR BEST PRACTISES SHOULD BE AS WELL AS WHAT THE BEST PRACTISES OF THE COUNTY OFFICE ALSO SHOULD BE?

SO TO KIND OF -- >> JUST FROM THE YEARS OF EXPERIENCE, THE PEOPLE THAT WORK IN THESE OFFICES ARE DEDICATED, LOYAL, BRIGHT, BUT OVER TIME, SOMETIMES, IT SLIPS AWAY A LITTLE BIT AS FAR AS STAYING ON TOP OF THE DETAILS.

SO IT'S DEFINITELY GOING TO BE JUST SHORING THAT UP AND RECOMMENDING NEW THINGS THAT MIGHT GO IN YOUR POLICIES, AND, YEAH, JUST A GENERAL OVERVIEW OF WHAT'S, YOU KNOW, WHAT I'VE NOTICED AND WHAT I THINK I KNOW TO BE A BEST PRACTISE OR WHAT I WOULD LIKE TO RECOMMEND, AND I'M ALSO GOING TO LOOK AT SOME OF THE LEADING COUNTY OFFICES IN THE STATES, SUCH AS SANTA CLARA

[02:10:02]

>> THANK YOU. >> YOU'RE WELCOME.

>> THANK YOU, MS. STARK, FOR THIS PRESENTATION.

I JUST WANT TO CONFIRM, ON THE EXCEPTIONS, YOU'LL BE GOING BACK THROUGH THAT DATA ONCE YOU GET THE ADDITIONAL INFORMATION?

>> I NEED THE DEPARTMENT, BRANCH MANAGERS, THIS WAS THE MIDDLE MANAGEMENT APPROVAL SIGNATURES, BECAUSE THEN I CAN SAY, OKAY, GOOD, THOSE ARE THE RIGHT PEOPLE THAT ARE SIGNING OFF ON THE VARIOUS TRAVEL REIMBURSEMENTS AND CAL CARD STATEMENTS, YES.

AND IN FACT, MY LAST SLIDE IS THAT THIS PRESENTATION SUMMARIZES OBSERVATIONS FROM THE REVIEW BASED ON RECORDS AND INFORMATION THAT WERE PROVIDED BY THE STAFF.

THE REVIEW IS LIMITED IN SCOPE. IT'S NOT AN AUDIT OR LEGAL OPINION. IT'S NOT EXHAUSTIVE.

IT IS BASED ON SELECTED TRANSACTIONS AND INFORMATION AVAILABLE AT THE TIME THAT I PREPARED IT.

SO THE REVIEW MAY BE UPDATED AS ADDITIONAL INFORMATION BECOMES AVAILABLE, AND INCLUDING INFORMATION RELATED TRANSACTIONS I JUST PROVIDED FOR YOU. SO I'LL LET YOU KNOW THAT.

AND SO REFERENCES TO CODES AND POLICIES ARE THE REQUIREMENTS THAT'S FOR INFORMATION, THIS IS NOT LEGAL ADVICE.

>> FAIR ENOUGH. >> MADAM PRESIDENT, SINCE WE'VE BEEN TALKING ABOUT MONEY SO MUCH THIS EVENING WITH OUR CHARTERS AND BLAH, BLAH, BLAH, CAN YOU REMIND ME WHAT IS THE DOLLAR

AMOUNT OF THIS CONTRACT? >> OH, UM, MS. STARK, DO YOU

REMEMBER? >> MY CONSULTANT AGREEMENT, WHAT'S THE DOLLAR AMOUNT? 50,000.

>> THANK YOU. >> YOU'RE WELCOME.

IN FACT, I'M IN THE LIST OF CONSULTANT AGREEMENTS.

>> [INAUDIBLE]. >> IF I'M NOT MISTAKEN, IT WAS ACTUALLY COVERED LAST MONTH IN THE P.O.S, THE CONSENT AGENDA ITEM. I JUST DIDN'T OFF THE TOP OF MY HEAD REMEMBER. I DID HAVE ONE OTHER QUESTION.

I KNOW WHEN TRUSTEE TEASDALE AND I HAD MET WITH YOU, ONE OF THE CONTRACTS THAT HAD COME UP WITH THE CONVERSATION WAS SPECIFICALLY FOR MISS STEED, FOR THE $20,000 AND YOU HAD GIVEN US AN EXAMPLE OF THAT. I'M LOOKING AT IT HERE ON MY COMPUTER. IT'S VERY CLEAR THAT IT IS FOR CONSULTING WORK. DO YOU HAVE ANY MORE INFORMATION ABOUT THAT AT ALL? OR DID YOU DIG IN TO THAT?

>> I DON'T. THERE WAS NO EXCEPTION ON IT, IF THAT'S HELPFUL. I MEAN, IT WAS PROCESSED CORRECTLY, HAD THE RIGHT SIGNATURES ON IT AND THE APPROPRIATE BACKUP TO IT. SO, NO, I DIDN'T HAVE ANY

CONCERNS WITH IT. >> OKAY.

GOOD. I DID HAVE A QUESTION FOR MS. CLINE. IS MISS STEED IN ANY TYPE OF MANAGERIAL POSITION, OR IS THIS SOLELY A CONSULTING POSITION?

>> SHE IS NOT AN EMPLOYEE OF VCOE, SO SHE COULDN'T BE A MANAGER. SHE'S CONSULTANT FOR THE VCOE.

>> DOES SHE SUPERVISE ANY EMPLOYEES AT ALL?

>> NO, SHE'S NOT COMPLETELYING EVALUATIONS ON SUPERVISORS.

SHE'S HELPING WITH DAY-TO-DAY WORK IN THE OFFICE AND WORKING WITH SOME OF THE EMPLOYEES, BUT SHE IS NOT COMPLETING EVALUATIONS OR ANY OF THAT MANAGEMENT WORK WITH EMPLOYEES.

>> DO YOU HAVE AN IDEA WHY SHE WOULD BE USING THE INTERIM CTO POSITION? HAS THE CTO BEEN PUT ON LEAVE OR

SOMETHING? >> YES, HE HAS.

>> CAN YOU SHARE WITH THE BOARD A LITTLE MORE INFORMATION ABOUT

THAT? >> IT'S A PERSONNEL ISSUE AND I'M NOT SURE I CAN SHARE THAT IN A PUBLIC MEETING.

>> WE WOULD HAVE TO [INDISCERNIBLE].

>> OKAY. THANK YOU.

>> YOU'RE VERY WELCOME. THANK YOU VERY MUCH FOR YOUR

TIME AND ATTENTION. >> THANK YOU, MS. STARK.

YOUR PRESENTATION WAS AMAZING. YOUR PATIENCE, WAITING IT OUT

WAS EVEN MORE AMAZING. >> [INAUDIBLE]

>> YEAH, I FIGURED YOU ARE NOT NEW TO THIS.

OKAY, WE'RE ON OUR LAST M3 SCHEDULING OF SPECIAL BOARD MEETING FOR THE FORENSIC AUDIT REPORT, AND SO I WOULD LOVE FOR EVERYONE TO GET OUT THEIR CALE CALENDARS. WE ARE LOOKING AT A SPECIAL BOARD MEETING THE WEEKEND OF OCTOBER 12TH THROUGH THE 16TH.

THE QUESTION IS DO WE WANT IT TO BE DURING THE DAY OR IN THE EVENING, AND IF SO, WHAT DAYS, WHAT EVENINGS?

[02:15:04]

>> WELL, ACCORDING TO MY CALENDAR, OCTOBER 12TH IS COLUMBUS DAY, SO THAT ONE IS OUT.

>> INDIGENOUS PEOPLE DAY. >> TO THE QUESTION OF DAY, EVENING, AGAIN, PERSONAL PREFERENCE, I WOULD PREFER AN EVENING, BUT I REALIZE THAT IMPACTS STAFF.

SO THE QUESTION WOULD BE THE SUPPORT WE REQUIRE FROM STAFF.

>> I WOULD LIKE TO SEE IT IN THE EVENING SO THAT THE PUBLIC IS

AVAILABLE. >> I HAVE NO PREFERENCE.

>> I COULD DO THE 14TH, 15TH, OR 16TH.

>> WELL, IF IT'S GOING TO BE IN THE EVENING, IT WOULD BE A 14TH

OR A 15TH. >> AND I HAVE A CONFLICT WITH THE 14TH. I'M ON A BOARD OF DIRECTORS OF A NON-PROFIT THAT MEETS THAT EVENING.

>> OKAY. SO THE NEXT QUESTION WOULD BE FOR STAFF IS, IS IT A POSSIBILITY TO HAVE A SPECIAL BOARD MEETING ON THE EVENING OF OCTOBER 15TH?

IT'S A THURSDAY. >> WE HAVE TO JUST LOOK AT FACILITRON TO MAKE SURE WE COULD BE IN THIS ROOM, ESPECIALLY WITH GRANICUS BEING SET UP IN THIS ROOM.

>> THAT WOULD BE HELPFUL. >> AND MS. PRESIDENT, WE'RE TALKING 6 O'CLOCK START TIME LIKE NORMAL?

>> YES, YES. AFTER WORK, 6 O'CLOCK.

CAN WE TENTATIVELY PUT A SPECIAL BOARD MEETING ON THURSDAY, OCTOBER 15TH AT 6 P.M. AND IF YOU CAN CHECK BACK, WE CAN GO FROM THERE. TUESDAY'S OUT?

>> IT'S MONDAY, DO YOU REALLY HAVE THAT AS A HOLIDAY? IS IT A HOLIDAY? AH, OKAY.

>> ALL RIGHT, WELL, WE'LL SET IT TENTATIVELY AS THE 15TH.

WE WOULD LIKE TO HAVE A BACKUP DATE, LIKE TUESDAY, THE 13TH? I DON'T WANT TO HAVE EMAIL CHAINS.

I'D RATHER EVERYTHING DONE IN A PUBLIC MEETING.

OKAY, SO TRUSTEE KIDD IS OUT OF TOWN 11TH TO 13TH.

DR. FLORES HAS A CONFLICT. YES, FRIDAY MORNING WOULD NOT BE CONVENIENT FOR THE PUBLIC, BUT WE ARE WE ARE LIVE STREAMING AND POSTING ON VECOE.

WOULD NOT BE AVAILABLE AT THAT TIME BECAUSE WE HAVE A TRAINING ME AND JOANNA WILLOUGHBY AT ALL AFTERNOON THAT WE ARE PRESENTING

SO WE CANNOT GET OUT OF. >> HOW ABOUT A BACKUP DATE,

TUESDAY THE 20TH? >> I DO NOT THINK THAT THEY ARE AVAILABLE. THAT WAS ONE THING WE DISCUSSED THE WEEK OF THE 12TH THROUGH THE 16TH.

>> LET'S HOPE YOU CAN WORK SOME MAGIC ON THE 15TH.

>> THE BOARD ROOM AVAILABLE? >> TURN THEM OFF.

WE HAVE PLUGS RIGHT HERE RIGHT NOW.

ALL RIGHT. WE WILL SET IT FOR THURSDAY

[N. BOARD MEMBER COMMENTS]

[02:20:04]

DR. FLOREZ? >> JUST TO GLORIFY I THOUGHT YOU SAID THURSDAY 16TH IT IS THURSDAY THE 15TH.

>> FIFTEENTH, MY BAD. >> JUST TO CLARIFY.

>> SUCH AN ENGINEER. >> I WANT TO THANK ALL OF OUR CLASSIFIED CERTIFICATE STAFF, ADMIN, WE GOT THE YEAR OFF TO A GOOD START THE FIRST SIX WEEKS OR SO CAN BE CHALLENGING AND EVERYTHING LOOKS TO GO PRETTY SMOOTHLY.

I LOVE GOING TO THE GRADUATIONS AT THE END OF THE YEAR.

RIGHT NOW THEY WORK GOING ON GETS THEM TO THE END OF THE YEAR SO I THINK ALL OF OUR STAFF FOR THAT.

>> HE WILL GET WEEPY THESE LAST COUPLE OF MONTHS.

>> I JUST WANT TO THANK THE STAFF THAT PUT ALL THE WORK TOGETHER FOR GRANTED BECAUSE -- GRANICUS, AND WORK TOGETHER TO

MAKE IT HAPPEN. >> I WANT TO ECHO THAT.

WE APPRECIATE THE HARD WORK. AND QUESTIONS OF THE AGENDA GOING DOWN, I SADLY HAD TO TEXT MS. CRONE ON SUNDAY I FELT BAD ABOUT IT BUT WITH, YOU KNOW, AGENDAS AND POSTINGS WE WANTED TO NOT LET THAT ONE SLIDE BY BUT I APPRECIATE THAT SHE GOT RIGHT BACK TO ME AND GOT IT FIXED. THANK YOU FOR THAT.

WITH THAT WE HAVE FUTURE AGENDA ITEMS WHICH I DO NOT SEE ANY.

[P. FUTURE MEETINGS]

WITH THAT WE'RE

* This transcript was compiled from uncorrected Closed Captioning.